Human Resources Assistant

Home Office•Rancho Cordova, CA

11d•Onsite

About The Position

The Human Resources Assistant is an at-will administrative position within the home office, working under the administrative supervision of the Human Resources Manager. The role supports HR staff by processing, verifying, and maintaining documentation related to staffing, recruitment, training, grievances, performance evaluations, and classifications. The assistant maintains employee information in the HRIS, compiles and files personnel records, prepares reports, and provides information from employee files to authorized persons. The position also provides clerical support, customer service, and backup reception and phone support to executive administration. Driving and travel using a personal vehicle are required as needed for HR-related errands.

Requirements

High school diploma or GED equivalent.
At least two years of clerical experience.
California driver's license.
Current vehicle insurance and registration.
Reliable transportation capable of passing a vehicle safety inspection if it is more than five years old; two-wheeled transportation, including bicycles, mopeds, and motorcycles, is excluded.

Responsibilities

Enter and maintain employee information in the HRIS, including demographic information, pay changes, promotions, and evaluations.
Track and process driving credentials for employees in driving positions.
Track and process employee anniversary acknowledgements.
Conduct reference checks and prior employment verifications to determine employment eligibility.
Administer and score relevant applicant skill tests and assist with interviews as needed.
Process new-hire paperwork and establish personnel files, electronically or in file cabinets.
Prepare employee ID badges.
Respond to outside inquiries about employees, including employment verifications, law enforcement inquiries, and reference requests.
Provide clerical and other support to human resources staff as needed.
Provide backup reception and phone support to executive administration.
Coordinate with executive administration to ensure HR has adequate office supplies.
Provide employees and job applicants with customer service and general information about open positions, policies, benefits, pay issues, and procedures.
Drive as required using a personal vehicle and maintain a clean driving record, current driver's license, and current vehicle insurance and registration.
Travel in a personal vehicle as needed to assist the HR Manager, Director, or HR Generalists with obtaining paperwork or completing errands.
Attend staff meetings unless excused by the Human Resources Manager or Director.