Human Resources Assistant

DCAC•Mesquite, TX

32d•Onsite

About The Position

The Dallas Children's Advocacy Center is seeking an experienced Human Resources Assistant for the Human Resources Department. This position provides administrative and operational support across key Human Resources functions, including employee engagement and recognition, onboarding and offboarding, training, compliance, HR systems and records, recruitment support, and department operations. The role helps create a welcoming and well-organized employee experience while maintaining accurate records, supporting HR processes and initiatives, responding to routine employee needs, and ensuring a high level of confidentiality and customer service. The Human Resources Assistant works collaboratively with the HR team to support effective, consistent, and compliant people practices throughout the agency.

Requirements

Associate degree in Human Resources, Business Administration, or a related field, with a minimum of two (2) years of experience in a human resources assistant or similar support capacity.
Alternatively, four (4) years of relevant human resources experience demonstrating equivalent knowledge and skills may be considered in lieu of the educational requirement.
Experience working with a Human Resources Information System (HRIS) and payroll processes is required.
Clear and valid Texas Driver’s License
General knowledge of human resources practices, processes, and administrative procedures.
Ability to maintain the strictest confidentiality regarding employee information, employee relations matters, and sensitive information handled by the Human Resources department.
Ability to accurately maintain HR records, documents, systems, calendars, and employee information.
Ability to create and maintain content on an employee intranet and other internal HR platforms.
Strong organizational skills with the ability to manage multiple priorities, recurring deadlines, and administrative responsibilities.
High degree of attention to detail, accuracy, follow-through, and resourcefulness.
Ability to work independently with appropriate direction and minimal supervision.
Strong interpersonal and communication skills with a commitment to excellent internal and external customer service.
Ability to exercise tact, discretion, sound judgment, cultural sensitivity, flexibility, and professionalism.
Ability to establish and maintain challenging achievement goals, demonstrate initiative, and accept new responsibilities and challenges.
Ability to work effectively and collaboratively as a member of a team.
Demonstrated ability to work professionally with employees at all levels, board members, applicants, vendors, partners, community professionals, and volunteers.

Nice To Haves

Experience with Paycom is preferred.

Responsibilities

Provide administrative and logistical support for staff meetings, supervisor meetings, the Supervisor Retreat, governance activities, and other HR or agency meetings, including agendas, presentation updates, materials, catering, and related coordination.
Support HR projects, recurring processes, reports, audits, and departmental initiatives, ensuring timely follow-through and accurate documentation.
Serve as backup for payroll upon appropriate training and authorization and perform other HR administrative duties as assigned.
Participate in ongoing professional development related to human resources practices and assigned responsibilities.
Coordinate administrative aspects of employee onboarding and offboarding, including checklists, new-hire announcements, assigned surveys, required documentation, and applicable HR system updates.
Support New Employee Orientation (NEO), including scheduling, communications, presentations, informational folders, welcome baskets, meal coordination, and other logistics.
Assist with employee training administration, including maintaining assigned content and eligibility in Absorb and monitoring completion of required new-hire and annual compliance training.
Provide administrative support for criminal, DFPS, and other required background screenings, ensuring completion in accordance with onboarding and recurring compliance schedules and maintaining accurate supporting records.
Create and maintain electronic personnel records, HR SharePoint resources, organizational charts, agency and HR calendars, workplace postings, and other HR documentation.
Assist with employment verifications, Employee Handbook updates, internal reports, audits, agency competency documents, and assigned Paycom succession planning updates.
Monitor the HR inbox, provide first-tier responses to routine employee inquiries, and appropriately route or escalate matters requiring additional HR review.
Provide administrative support for recruitment and applicant-tracking activities, including maintaining applicable Applicant Tracking System (ATS) information and resources.
Assist employees with routine HR and time and attendance questions while maintaining confidentiality, professionalism, and a high level of customer service.
Coordinate administrative and logistical support for employee engagement, recognition, wellness, and HR-sponsored activities, including staff recognition, Happy Cart, the annual Wellness Fair, and other employee events.
Maintain employee recognition schedules and coordinate service anniversaries, birthdays, recognition items, nametags, business cards, and related materials.
Provide administrative support to the Employee Engagement Committee, including meeting coordination, notes, and follow-up communications.
Conduct various internal reports and audits, as requested.
Performs other HR generalist duties as assigned.
Attends on-going training in field subject matter.

Benefits

100% Paid Employee Health Insurance-PPO
100% Paid Employee Dental Insurance
100% Paid Short Term Disability
100% Paid Long Term Disability
100% Paid Basic Term Life and AD&D Benefits (one times your annual earnings up to $50,000)
Vision Insurance through Superior Vision
Pet Insurance through Nationwide
Legal Services through Freshbenies
Flexible Spending Account
Dependent Spending Account
Six (6) weeks' of paid Parental Leave
Employee Assistance Plan (EAP)
Health Advocate
WellVia Teladoc Program
403b Retirement and Contribution Plan with up to a 4% employer contribution
Supplemental Insurance: Accident Insurance, Hospital Indemnity Insurance, Critical Illness Insurance
Bilingual Stipend (English/Spanish) of $2,700 annually
Cell Phone Stipend
10 Paid Holidays
2 Floating Holidays
14 Wellness Days
10 Vacation Days
DCAC participates in the Public Service Loan Forgiveness Program (PSLF)