Human Resources Assistant

Air Force Global Strike Command•Malmstrom AFB, MT

31d

About The Position

This position will be assigned to the NAF Human Resources Office and is considered an entry level/ developmental position. The incumbent will support the NAF Human Resources Office in a fast-paced office environment with general day to day operations (answering phones, filing, scheduling, customer service), providing recruitment and placement services by procedurally processing a full range of time sensitive personnel actions from onboarding to separation.

Requirements

Experience performing clerical work and providing customer service to internal and external customers
Applying rules, regulations, and procedures in accomplishment of clerical/administrative work
Utilizing office automation software (MS Windows, MS Office, including PowerPoint, Word, Access, and Excel)
Successful completion of an ANACI is required.
Individual must fully meet qualification/eligibility/background requirements for this position.
U.S. Citizens and Non-U.S. Nationals who have resided in the U.S. Territory for three (3) or more consecutive years immediately preceding the start of Federal affiliation or a signed memorandum indicating the installation's decision on the 3-year residency requirement.
Male applicants born after December 31, 1959 must be registered for Selective Service.
Direct deposit is required.
Satisfactorily complete an employment verification (E-Verify) check.
A probationary period may be required.
Pre-employment requirements must be satisfactorily met prior to Entrance on Duty (EOD).

Responsibilities

Utilizes automated recruitment tool.
Builds and edits user accounts.
Generates vacancies for job announcements.
Enters applicable position and organizational data for vacancy.
Creates job opportunity announcements.
Verifies applicant eligibilities in accordance with applicable laws, policies, and procedures.
Produces applicant lists for selecting official.
Performs onboarding tasks.
Initiates and monitors local installation records checks.
May initiate background investigations in NBIS and build employee profile in CSO IT.
Monitors status of background investigations.
Conducts in-processing briefing.
Assists in the completion of employment documents.
Enters classified position descriptions into automated library.
Verifies signatures on position descriptions and the most up-to-date Standardized Position Descriptions and Position Guides are being used.
Uploads supporting documents (i.e., evaluation statement; org chart; position designation tool (PDT) result, etc.) into the position description casefile/record.
Locates position descriptions in the library.
Routes all classification requests to appropriate point of contact.
Enters personnel data into an automated personnel data system.
Completes applicant and position builds using data provided.
Verifies documentation for personnel action.
Codes personnel actions in accordance with applicable policies and procedures.
Processes a variety of personnel requests and actions.
Generates personnel reports.
Identifies and corrects discrepancies in personnel data.
Performs front desk responsibilities.
Provides customer service assistance to customers.
Makes copies, scans documents, uploads and files documents.
Distributes copies of personnel actions.
Provides general information regarding position vacancies, application procedures, etc.
Operates a computer remote terminal and word processing equipment.
Receives and checks documents for completion and accuracy in accordance with applicable laws and regulations.
Contacts appropriate sources to secure missing data or documents.
Prepares in-processing documents.
Creates and maintains position control registers, office files, group insurance files, etc.
May requisition forms and post changes to directives.
Assists applicants with system errors when applying for vacancies.
Elevates complex system issues to senior HR staff.
Prepares and submits payroll transmittals.
Performs other related duties as assigned.