Human Resources Assistant

Main Campus•Wynantskill, NY

About The Position

The Human Resources Assistant supports the daily operations of the Human Resources Department, including recruitment, employee engagement, and general administrative functions. The role promotes the agency to prospective employees, volunteers, and the community while supporting employees and department leadership. It requires strong organization, attention to detail, initiative, and the ability to manage multiple priorities in a fast-paced environment. The position also contributes to a trauma-informed community through Vanderheyden’s commitment to the National Sanctuary Model, which promotes safety and recovery from adversity and recognizes the importance of supporting both service recipients and the people and systems providing services. Vanderheyden is an Equal Opportunity Employer and does not discriminate in hiring or employment practices on the basis of protected characteristics under applicable federal, state, or local laws.

Requirements

High School Diploma or GED.
Two years of relevant administrative or human resources experience; equivalent experience and exceptional credentials will be considered.
Proficiency in Microsoft Office applications, including Word and Excel.
Excellent organizational, communication, and time-management skills.
Strong attention to detail and ability to maintain confidential information.
Ability to manage multiple responsibilities and meet deadlines in a fast-paced environment.
Dependability, integrity, initiative, self-control, and professionalism.
Ability to maintain a positive, proactive, and professional attitude while completing quality work aligned with the agency’s mission.
Friendly, courteous, and professional demeanor when interacting with internal and external constituents.
Ability to work collaboratively, seek alternative viewpoints, and respect the expertise and perspectives of others.
Ability to adapt to changing priorities and organizational needs.
Valid New York State driver’s license.
Ability to lift and carry up to 25 pounds, with or without reasonable accommodation.
Ability to sit and use computer equipment for several hours per day.

Nice To Haves

Associate’s Degree in Business Administration or Human Resources.
Experience with Human Resources Information Systems (HRIS/HCM).
Experience in event planning.

Responsibilities

Manage daily operations of the HR hallway, including answering the doorbell, monitoring the HR email inbox and door mailbox, and maintaining the agency sign.
Maintain office equipment, including copiers, fax machines, and printers; order and maintain office supplies.
Maintain HR files, records, databases, and electronic documentation.
Organize and maintain the HR shared drive, including agency policies and procedures.
Coordinate employee engagement activities, including birthday and welcome cards, anniversary emails, and employee recognition communications.
Coordinate and plan employee recognition initiatives and agency-wide engagement activities.
Respond to Quality Assurance requests for information related to investigations.
Provide administrative backup and support to other HR team members as needed.
Coordinate and support recruitment in collaboration with hiring departments.
Forward qualified applicants to appropriate departments, assist with applicant communication, and maintain the applicant tracking spreadsheet.
Update and disposition applicants in the Human Capital Management system.
Distribute monthly job opening announcements.
Attend job fairs, college recruitment events, and community tabling events to promote employment opportunities.
Participate in Sanctuary and DEI Committee meetings.
Assist with special projects and other HR initiatives as assigned.
Perform additional tasks and responsibilities as organizational needs require.