Human Resources Assistant
About The Position
SCI Engineering is a multi-discipline firm with approximately 200 employees across Missouri, Illinois, Colorado, and Texas. The Human Resources Assistant provides administrative and operational support across recruitment, onboarding, employee records, benefits administration, training, and internal communications. The role coordinates interviews and new-hire activities, maintains accurate information in HR systems, assists with recurring HR programs and reporting, and supports special projects. Success requires strong organization, attention to detail, customer service skills, and the ability to handle confidential information professionally. The position operates in a professional office environment and routinely uses standard office equipment. It is largely sedentary, but includes filing and occasional lifting and carrying of lightweight packages and hiring-event display equipment, as well as bending or standing as necessary. Travel between SCI’s St. Charles and O’Fallon offices may be needed. Full-time employees are eligible for the listed benefits. SCI describes opportunities for career advancement and professional development, a collaborative culture that includes mentoring, teambuilding opportunities through clubs and committees, casual dress, a flexible work schedule, and a charity program with matching contributions. SCI was recognized as a 2025 USA TODAY Top Workplace.
Requirements
- High school diploma or equivalent.
- Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
- Strong organizational and time-management skills.
- Strong written and verbal communication skills.
- Strong customer service skills and ability to interact professionally with employees, candidates, and other stakeholders.
- Strong attention to detail and ability to maintain accurate records.
- Ability to manage multiple priorities and recurring responsibilities.
- Ability to handle confidential and sensitive information professionally.
- Ability to travel between SCI St. Charles and O’Fallon offices as needed.
Nice To Haves
- An associate’s or bachelor’s degree in Human Resources, Business Administration, Management, or a related field, or an equivalent combination of education and relevant experience.
- Previous administrative, human resources, recruiting, or customer service experience.
- Experience using a Human Resources Information System (HRIS), Applicant Tracking System (ATS), or related business software.
- Experience with Paycom and Deltek Vantagepoint.
Responsibilities
- Maintain applicant and candidate information in the Applicant Tracking System (ATS).
- Conduct phone screens for selected candidates.
- Schedule interviews and coordinate candidate communications.
- Assist with job postings and other recruitment activities.
- Coordinate logistics and presentation materials for new-hire orientations.
- Support onboarding activities and new-hire documentation.
- Enter and maintain accurate employee information in applicable HR systems.
- Maintain HRIS, ATS, and employee records and files.
- Track and update employee driver’s license and automobile insurance information.
- Prepare recurring and requested reports using Paycom and Deltek Vantagepoint.
- Complete employment verifications as needed.
- Assist with audits of employee, benefits, and HR system information.
- Assist with benefits administration, tracking, audits, and related recordkeeping.
- Support monthly ACA reporting.
- Coordinate annual environmental physicals.
- Assist with safety and industry training administration, including OSHA 10 and eRailSafe.
- Maintain accurate records associated with assigned HR and training programs.
- Understand company policies and procedures and escalate employee questions or concerns to the appropriate HR team member when needed.
- Coordinate quarterly service awards.
- Administer assigned employee programs, including training agreements and milestone bonus awards.
- Collaborate with Marketing to prepare the Weekly Bulletin.
- Assist with employee communications and other HR initiatives.
- Provide administrative support to the Human Resources department, including scheduling, maintaining files, correspondence, and mail distribution.
- Support special projects and other HR initiatives as assigned.
- Assist the HR team with ongoing department needs and priorities.
Benefits
- 401(k) with matching program.
- Health insurance, including an HDHP option free for employees.
- Dental insurance free to employees.
- Vision insurance free to employees.
- Disability insurance free to employees.
- Basic term life insurance free to employees.
- Paid Time Off (PTO).
- Professional Development Assistance.
- Employee Referral Bonus.
- Tuition Reimbursement.
- Career advancement and professional development opportunities.
- Flexible work schedule.
- Casual dress code, including jeans every day.
- Good Cause Charity Program with SCI matching employee contributions.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
