Human Resources Assistant

Bergelectric•Carlsbad, CA

13d•$24 - $26

About The Position

The HR Assistant works collaboratively and independently to support field and office employees in all areas of human resources, ensuring a high level of customer service and compliance. The role supports recruiting and onboarding, employee documentation, HR tracking and reporting, employee changes, and compliance processes.

Requirements

1–3 years of HR experience.
Outstanding critical-thinking and problem-solving capabilities.
Strong organizational skills and the ability to multitask.
Attention to detail and problem-solving skills.
Excellent verbal and written communication skills.
Ability to interpret and communicate details related to policies and processes effectively.
Intermediate to advanced proficiency with Microsoft Word and Excel.

Responsibilities

Assist with extending job offers and verify that new-hire paperwork is complete.
Initiate pre-employment screening, track completion of screening items, and follow up with prospective hires as needed.
Immediately notify the appropriate HR Manager when an issue could prevent someone from completing pre-employment steps or affect a projected start date.
Assist with preparing and collecting new-hire documentation, including I-9 and E-Verify materials, state-specific forms, benefits enrollment forms, ID badges, project-specific badging and documentation, certifications and licenses, Skylight accounts, and direct-deposit information as needed.
Upload documents to employee records to meet compliance requirements.
Assist with registration paperwork.
Confirm that BAT certifications are in place and active.
Track employees’ status in programs and conduct follow-up.
Track completed employee evaluations in assigned regions and follow up with field supervision staff to obtain information.
Assist with employee transfer and travel paperwork for permanent and temporary transfers.
Track employee electrical-license expirations and special badging.
Respond to questions from current and prospective employees.
Maintain tracking tools and reports, including those related to onboarding, evaluations, contingent employees, and corporate-wide employee data.
Respond to unemployment claims.
Process termination requests in compliance with state laws concerning final pay and termination.
Process and submit employee hours verifications as requested.
Manage the harassment-training tracker and follow up with employees as needed.
Complete special projects and assignments as needed.