Human Resources Assistant Hybrid

PAULO PRODUCTS COMPANY•St. Louis, MO

1d•Hybrid

About The Position

The Human Resources Assistant provides administrative support to HR professionals in areas including benefits, hiring, payroll, onboarding, and other HR functions. The role maintains accurate team member records and databases, manages internal communications, and serves as a point of contact for routine staff inquiries. It also supports consistent HR practices and objectives across the organization. All information is confidential and may only be disclosed to or discussed with authorized personnel; breaches of confidentiality may result in disciplinary action or termination. The position is based at the Corporate Headquarters in St. Louis, Missouri, and is listed as hybrid. It is full-time, entry-level, and follows an administrative day-time shift. Travel is described as negligible, although job-related travel to meetings, conventions, and training may include overnight stays.

Requirements

High school diploma.
Strict commitment to maintaining confidentiality regarding sensitive team member and company data.
Strong data-entry and data-reporting skills.
Comfort using Microsoft Office, Outlook, Excel, and Word.
Strong customer service skills when interacting with team members and management.
Must pass a pre-employment physical and drug screen, including THC.
Valid driver's license and an acceptable Motor Vehicle Record in compliance with Paulo's Vehicle Use Policy.

Nice To Haves

Minimum one year of Human Resources experience is preferred.

Responsibilities

Interpret and understand the Paulo Products Company Team Member Handbook, policies, and procedures.
Perform administrative duties, including maintaining digital and paper team member databases and sorting emails for the HR department.
Serve as a liaison between team members and the HR department by responding to basic inquiries by phone, email, and Ask Here, and routing complex issues to specialists.
Respond to and verify employment of current and former team members.
Support compliance with employment and labor laws.
Process new hires, transfers, and terminations according to company procedures and checklists.
Verify that applicable team members have signed employment agreements.
Submit new-hire information to E-Verify within the first three days of employment.
Maintain I-9 files and support compliance with immigration laws.
Request and review background checks in accordance with company policies.
Schedule and verify physical, drug, and hearing test results for team members, and distribute results as appropriate.
Maintain team member badges and photos.
Maintain and audit team member data forms and job and pay history ledgers.
Manage and coordinate HR department schedules, meetings, and events.
Assist plants with inputting and tracking team member learning and training information.
Ensure external vendors comply with Paulo policies and procedures.
Prepare and distribute training increase notices for production team members and maintain training schedules.
Maintain and update procedures manuals and checklists related to the position.
Support labor law compliance and organize documentation for internal or external audits.
Cross-train with other members of the Human Resources department.
Travel to and participate in job-related meetings, conventions, and training, which may involve overnight stays.
Perform other duties as assigned.