Human Resources Assistant, Temporary Project
About The Position
This project centers on employee-record digitization and HR administration, with room to grow. You will build familiarity with our systems, processes, and organization. Opportunities may open up to gain exposure to additional areas of HR such as onboarding, HRIS administration, employee records, compliance support, and other projects. The role is fully in-person at Norel's Littleton, Massachusetts office and reports directly to the HR Manager, supporting HR projects across both Norel Service Company and its affiliated company, NSG Life Safety, which operate under common ownership.
Requirements
- Interest in Human Resources, Business Administration, Management, Organizational Leadership, Information Systems, or related fields
- Strong attention to detail
- Strong organizational and time-management skills
- Basic proficiency with computers and electronic document management
- Ability to follow established procedures and ask questions when information is unclear
- Reliable transportation to Littleton, Massachusetts office
- Ability to work fully on-site during scheduled hours
- This position involves access to confidential employee and company information, including employee records and other sensitive information.
- The selected candidate will be required to follow all company policies related to confidentiality, data security, system access, and secure document handling.
- Any questions or concerns regarding confidential information or employee records must be brought to the HR Manager.
Nice To Haves
- Prior office, administrative, records-management, or HR experience
- Experience using Microsoft Office
- Experience using Microsoft OneDrive
- Experience using Adobe Acrobat
- Experience using PDF software
- Experience using Scanners
- Experience using Electronic document management systems
- Experience with HRIS systems or other business software
Responsibilities
- Prepare physical employee files for scanning and digitization.
- Scan employee documents and verify that documents are complete, legible, and properly oriented.
- Name and organize electronic documents according to established HR filing standards.
- Upload documents securely into the appropriate digital employee files.
- Compare physical and digital employee files against established HR file checklists.
- Identify missing, incomplete, duplicate, illegible, or potentially misfiled documents for review by the HR Manager.
- Organize and maintain physical employee files throughout the digitization process.
- Maintain an accurate project tracker showing completed files, uploaded documents, and outstanding items.
- Assist with HRIS implementation and employee data entry.
- Assist with document migration and data validation.
- Assist with employee onboarding support.
- Assist with preparing new-hire paperwork and onboarding materials.
- Assist with organizing completed onboarding documentation.
- Assist with maintaining HR records and documentation.
- Support HR administrative projects.
- Develop organizational and administrative skills through hands-on HR work.
Benefits
- Equal Employment Opportunity
- Employment decisions are made without regard to any status protected by applicable federal, state, or local law.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
