Human Resources Assistant / Scheduler

The Charles Stark Draper Laboratory•Cambridge, MA

8d•Hybrid

About The Position

The HR Assistant/Scheduler coordinates the scheduling of interviews as part of the hiring process by managing calendars, scheduling in-person and/or virtual interviews between candidates and hiring teams, sending confirmations and coordinating travel/expenses when applicable. They maintain Workday records, handle rescheduling, and ensure a positive candidate experience. This role will be on-site 3 days a week in our Cambridge office.

Requirements

Exceptional attention to detail and ability to prioritize and handle multiple tasks in a fast-paced environment
Excellent customer service skills
Ability to communicate professionally with all levels of employees
Ability to handle confidential information
Self-motivated, well-organized and detail-oriented
Tech Savvy: ability to move quickly between platforms and manage multiple systems at once (Teams, Outlook, Workday, etc.)
Excellent written and oral communication skills are necessary to produce and deliver high-quality correspondence
Ability to prioritize and plan work activities, use time efficiently and develop realistic action plans
Proficiency in MS Office and calendar tools (e.g., Outlook) and ATS software (Workday preferred).
Demonstrates accuracy and thoroughness and monitors own work to ensure quality
High School diploma or equivalent
1-2 Years experience in an administrative, human resources, operations or customer service role.

Nice To Haves

Clerical background in a Human Resources-type position a plus
Applicants selected for this position may be required to obtain and maintain a US government security clearance

Responsibilities

Coordinate and schedule phone screens and interviews (phone, virtual, and in-person) for candidates.
Secure interview space for in-person interviews and leverage MS Teams for virtual interviews.
Partner closely with Recruiters, Hiring Managers, and other stakeholders to align schedules and confirm interview logistics.
Communicate clearly and professionally with candidates, ensuring they have the information they need to navigate the interview process.
Utilize Workday ATS and internal tools to manage and track interview schedules and communications.
Maintain data accuracy within Workday when scheduling interviews.
Anticipate and resolve scheduling conflicts and changes quickly and efficiently.
Provide timely updates and confirmations to all stakeholders.
Ensure a consistently positive candidate experience.
Support administrative aspects of the interview process, including calendar management, travel coordination for non-local candidates, expense processing post interview and follow-up communications.