Human Resources Assistant

The Behavioral Wellness Center at Girard•Philadelphia, PA

4d•Onsite

About The Position

The Behavioral Wellness Center at Girard is seeking an organized, dependable, and professional Human Resources Assistant to support the daily operations of our Human Resources Department. The HR Assistant serves as a front-line resource for employees and visitors while providing administrative support across multiple HR functions. Responsibilities include employee records, onboarding support, recruitment assistance, background checks, employment verifications, pre-employment requirements, HR documentation, ID badges, employee inquiries, and general Human Resources administration. We are open to candidates at all experience levels, including recent graduates and individuals looking to begin their career in Human Resources. Candidates with relevant education, internship experience, administrative experience, transferable professional skills, or previous HR experience are encouraged to apply. Previous Human Resources experience is preferred but not required. This position may be an excellent opportunity for a recent graduate or early career professional looking to gain hands on exposure to multiple areas of HR within a healthcare organization. Candidates with education or experience in Human Resources, Business Administration, Healthcare Administration, Management, Psychology, Communications, or a related field are encouraged to apply.

Requirements

High School Diploma or equivalent required
Strong organizational and administrative skills
Strong verbal and written communication skills
Strong customer service and interpersonal skills
Ability to learn and apply Human Resources practices, processes, and office procedures
Strong computer skills and ability to learn HR systems and technology
Ability to maintain accurate employee records and documentation
Strong attention to detail and accuracy
Ability to manage multiple responsibilities and competing priorities in a fast-paced environment
Ability to communicate professionally with employees, candidates, managers, visitors, and outside organizations
Ability to maintain confidential employee and Human Resources information
Ability to exercise sound professional judgment when handling sensitive situations
Ability to work independently while following direction and established HR procedures
Ability to contribute effectively as a member of the Human Resources team

Nice To Haves

Associate’s or Bachelor’s degree in Human Resources, Business Administration, Healthcare Administration, Management, Psychology, Communications, or a related field preferred
Previous Human Resources experience preferred but not required
Previous office, administrative, customer service, recruiting, records management, or related professional experience preferred but not required
Internship or academic experience related to Human Resources, business, administration, or a related field will be considered
Bilingual capabilities are a plus

Responsibilities

Serve as a front-line Human Resources resource for employees, candidates, and visitors
Greet employees and visitors, determine their needs, and direct them appropriately
Answer telephone calls, take accurate messages, and route calls to the appropriate individual
Respond to routine employee questions regarding HR policies, procedures, and departmental processes and refer more complex matters to the appropriate HR team member
Maintain accurate and confidential employee personnel files and Human Resources records
Audit employee files and records to ensure required documentation is collected, completed, and appropriately filed
Prepare new hire files and ensure required employment documentation is complete
Assist with new hire onboarding activities and provide backup support for the onboarding process
Assist with recruitment activities, including new hire references, background checks, and candidate pre screening
Schedule pre employment physicals and send required notifications
Complete criminal background checks and enter or distribute required information to appropriate departments
Assist with monthly new hire orientation by preparing packets, materials, and other required documentation
Respond to employment verification and reference requests from employees and outside organizations
Maintain HR forms, manuals, documents, and other departmental materials
Provide employees with departmental forms and assist with completion when necessary
Take employee ID photos and support ID badge administration and related recordkeeping
Maintain disciplinary action records and distribute required documentation to appropriate parties
Assist with employee benefits activities and other Human Resources projects
Support the planning and execution of employee events, benefits enrollment activities, organization wide meetings, job and benefit fairs, and employee recognition events
Maintain departmental supplies and assist with ordering office and orientation materials
Sort and distribute departmental mail and correspondence
Maintain an organized and professional Human Resources office environment
Maintain the confidentiality of employee, applicant, and organizational information
Perform other Human Resources administrative duties as assigned