Human Resources Assistant, Front Desk Liaison

St Coletta of Wisconsin Inc•Jefferson, WI

3d•Onsite

About The Position

The Human Resources Assistant, Front Desk Liaison supports HR operations and serves as the front desk liaison. Primary responsibilities include talent acquisition, HRIS and record management, training logistics, switchboard/front desk coverage, and general HR administrative tasks to ensure efficient department operations.

Requirements

Understanding of and adherence to all St. Coletta of WI policies and procedures
Demonstrates adherence to St. Coletta’s Code of Conduct, Franciscan and Business Values at all times
Excellent knowledge of computer systems and required software programs
Ability to maintain strict confidentiality
Capable of working independently with minimal direction
Demonstrates excellent written and verbal communication skills
Ability to establish and expertly manage professional and interpersonal relationships with all members of the organization and external stakeholders
Is open and receptive to new ideas and constructive feedback
Demonstrates excellent problem-solving and creative-thinking skills
Demonstrates excellent organizational skills and ability to manage multiple projects while meeting deadlines
Ability to research solutions or information regarding technical issues
Ability to learn and support new and quickly-changing technologies
Basic knowledge of employee benefit provisions and regulations and employment laws and regulations
Demonstrates excellent organizational skills and ability to manage multiple projects while meeting deadlines.
Ability to read and comprehend instructions, correspondence, and memos.
Ability to write correspondence.
Ability to effectively present information one-on-one and in front of groups.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to analyze and interpret data.
Ability to apply common sense understanding to carry out instructions furnished in written and oral form.
Ability to identify and resolve complex problems in a timely manner.
Ability to gather and analyze information.
Ability to use Microsoft Office Suite, HRIS and other computer programs.
A valid driver's license with a past driving record that meets the standards set forth by the organization and valid vehicle insurance is required.
Ability to complete and maintain all required training in accordance with organizational, County, State, and Federal regulations.
Ability to maintain confidentiality, prioritize and plan work activities, use time efficiently, demonstrate accuracy and thoroughness, and deal with frequent change, delays or unexpected events.
Strong project management, interpersonal, and creative problem solving skills.
Ability to work under pressure and meet established goals and objectives.
Ability to foster positive relationships with employees at all levels within the organization.

Nice To Haves

Bachelor's degree in Human Resource Management
Prior experience with an HRIS database
PHR or SHRM certification
Experience in the Human Services industry

Responsibilities

Assists in recruitment efforts including phone screens, maintaining accurate records in the ATS, coordinating in person interviews, running necessary background checks, and scheduling physicals.
Maintains Human Resource Information System (HRIS) including, but not limited to, entering new hires, updating employee information, and setting up some payroll deductions.
Provide HRIS system support including, but not limited to, researching and resolving issues, unexpected results or process flaws and recommend solutions or alternate methods to meet business needs.
Write, maintain, and support a variety of reports or queries utilizing appropriate reporting tools. Assist in development of standard reports. Maintain data integrity in HRIS by running queries and analyzing data.
Completes employment and wage verifications.
Provides coverage at the switchboard receiving visitors and phone calls, checking them in, and properly directing that traffic.
Maintaining accurate employee files and completing audits to ensure their integrity
Answers employee questions and responds to employee requests.
Assists in the development and implementation of policies.
Participates in organizational committees and meetings as appropriate.
Participates in developing department goals and objectives.
Supports the strategic planning process and may assist in developing the initiatives to achieve the overall mission and vision of the organization.
Performs other duties as assigned.