Human Resources Assistant
About The Position
Under the direct supervision of the HR Manager, this position provides administrative and secretarial support for the HR Manager and corporate office. In addition to typing, filing, and scheduling, performs duties such as record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize a diversified workload, and recommends changes in office practices or procedures.
Requirements
- Associates Degree preferred.
- Two years of administrative/office or related experience.
- Must have a thorough knowledge of and responsibility for a total office operation.
- Understanding of organizational policies and procedures must be demonstrated by regular relating of information regarding Agency policies and procedures via telephone, in person and/or correspondence.
- Knowledge of the Agency mission, goals, and objectives to carry out assignments.
- Synthesize complex or diverse information; collect and researches data; use intuition and experience to complement data; design work flow and procedures.
- Identify and resolve problems in a timely manner; gather and analyze information skillfully; develop alternative solutions; work well in group problem solving situations; use reason even when dealing with emotional topics.
- Manage difficult or emotional client situations; respond promptly to client needs; solicits client feedback to improve service; respond to requests for service and assistance; meets commitments.
- Treat people with respect; keep commitments; inspire the trust of others; work with integrity and ethically; uphold organizational values.
- Approach others in a tactful manner; react well under pressure; treat others with respect and consideration regardless of their status or position; accept responsibility for own actions; follow through on commitments.
- Meet productivity standards; complete work in timely manner; strive to increase productivity; work quickly.
- Is consistently at work and on time; ensure work responsibilities are covered when absent by notifying immediate supervisor of need for coverage; arrive at meetings and appointments on time.
- Must be authorized to work in the United States and comply with applicable immigration and employment law.
Responsibilities
- Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
- Establishes, develops, maintains and updates filing system for the HR Manager and the agency. Retrieves information from files when needed. Establishes, develops, maintains and updates files.
- Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, at the request of the HR Manager, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.
- Maintains documentation of services including service plans, progress notes, medication informed consent, quarterly treatment plan reviews, and other required information in compliance with agency and third-party compliance standards.
- Completes other duties as may be assigned by the immediate supervisor that are consistent with the responsibilities of the position.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
