Human Resources and Talent Operations Coordinator
About The Position
The HR & Talent Operations Coordinator plays a key role in supporting Human Resources and Talent Acquisition operations by coordinating recruiting activities, onboarding, departmental operations, and people-related processes. This position helps ensure an exceptional experience for candidates, employees, hiring managers, and business partners while providing operational and administrative support across the HR function. Reporting to the Vice President, Human Resources, this role coordinates talent acquisition, onboarding, HR operations, and department initiatives, helping ensure projects, meetings, communications, and people activities are executed efficiently and with a high level of quality.
Requirements
- Post-secondary education in Human Resources, Business Administration, Communications, or related field preferred.
- 0–3 years of experience in HR, Talent Acquisition, Administration, Customer Service, Project Coordination, or related field.
- Strong organizational, communication, planning, and project coordination skills.
- Ability to manage multiple priorities, maintain confidentiality, and deliver exceptional customer service.
- Proficiency with Microsoft Office applications.
- Experience with Workday, HRIS, or Applicant Tracking Systems preferred.
Responsibilities
- Coordinate candidate interviews and partner with recruiters, hiring managers, interview teams, and candidates.
- Manage interview scheduling, meeting invitations, virtual meeting logistics, travel arrangements, and confirmations.
- Serve as the primary coordinator for candidate communications.
- Coordinate pre-employment activities including background and reference checks.
- Maintain accurate candidate and requisition information in the ATS.
- Maintain recruiting resources, interview guides, templates, and hiring documentation.
- Coordinate recruiting reports, metrics, events, career fairs, internships, and university partnerships.
- Support continuous improvement of Talent Acquisition processes.
- Coordinate onboarding activities, orientation sessions, welcome communications, onboarding materials, and key milestones.
- Partner with HR, hiring managers, IT, Facilities, Executive Support, and other departments to ensure new hire readiness.
- Maintain onboarding documentation, checklists, and resources.
- Provide administrative and operational support across the HR function.
- Coordinate department meetings, calendars, agendas, recurring programs, and meeting materials.
- Prepare presentations, reports, spreadsheets, organizational charts, and HR documentation.
- Maintain department records and assist with HR reporting, metrics, and data analysis.
- Support HR initiatives, process improvements, and training logistics.
- Coordinate HR and Talent projects, meetings, action items, and milestone tracking.
- Maintain HR documentation including workflows, SOPs, templates, and forms.
- Partner with HR team members to continuously improve HR processes.
- Leverage technology and AI to improve HR service delivery.
- Provide administrative support to HR leadership.
- Support Marketing & Communications leadership with administrative coordination.
- Coordinate calendars, meetings, travel arrangements, presentations, vendor meetings, and special projects.
Benefits
- Competitive base salary plus incentive plans for eligible team members
- 401(K) retirement plan that includes a company match of up to 6% of your eligible salary
- Free basic life and AD&D, long-term disability and short-term disability insurance
- Medical, dental and vision plans to meet your unique healthcare needs
- Wellness incentives
- Generous time off program that includes personal, holiday and volunteer paid time off
- Flexible work schedules and hybrid/remote options for eligible positions
- Educational assistance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
