Temporary Human Resources and Payroll Specialist

Chadwick School•Palos Verdes Peninsula, CA

2d•Onsite

About The Position

This is a temporary, full-time, non-exempt position covering a leave of absence, with a tentative start date in late January or early February and a tentative end date of August 1, 2026. The role supports the Human Resources and Payroll/HRIS administrative tasks and completes special projects such as auditing employee files, records, and required documents. The position involves meeting with new hires, updating employee information in the HRIS, application tracking, and payroll systems, as well as other functions as needed. It also includes Human Resources support responsibilities such as employee file and data maintenance, workers' compensation record keeping, and back-up payroll processing support. This 12-month position supports hiring, onboarding, timekeeping, and payroll processing for the summer program. The role is part-time, working 20-28 hours per week on campus.

Requirements

1-5 years’ experience in Human Resources administration, Payroll and HRIS required.
Strong organization and project management skills including managing a timeline, attention to detail, flexibility, interpersonal and collaborative skills, and ability to work long hours if necessary.

Nice To Haves

Bachelor’s degree in Human Management, Accounting or related field preferred.
Experience working with PayCom strongly preferred.

Responsibilities

Complete files for all new and seasonal employees.
File all employee documents in accordance with legal record maintenance guidelines.
Review and maintain all current employee files.
File and store terminated employee files per guidelines.
Review I-9s and check I-9s for terminated employees.
Submit government compliance reports such as EEO-1, CA Pay Data, and CES reports.
Support the maintenance of all workers' compensation records.
Support the communication of workers' compensation guidelines and process.
Send out offer letters through PayCom.
Collect pre-hire documents.
Send out new hire workflow through PayCom.
Meet with all new hires to complete new hire paperwork.
Set up benefit enrollment for new full-time employees.
Coordinate new employee onboarding requirements with IT, Facilities and respective hiring managers.
Schedule onboarding and hold orientations for new hires to review Chadwick Policies and procedures.
Complete new hire file for all new employees, including I-9, and enter all information in the HRIS.
Confirm that bimonthly mandatory DE-34 lists are submitted by PayCom to the state of California.
Manage maintenance and accuracy of employee data, for reporting and distribution.
Maintain all employee documents in accordance with legal record maintenance guidelines.
Review and maintain all current employee files, updating all records in the HRIS.
Enroll and maintain employees in Vector, Skoolspot and Instasub.
Order Business cards and Name Badges.
Assist department managers with miscellaneous reports they need from Paycom.
Audit time keeping records.
Communicate missing timecard information to employees and correct time keeping records as requested by employees.
Prepare for payroll submission.
Support the maintenance of all payroll records.
Train to be a backup payroll specialist as needed.
Monitor Seasonal Employees.
Update and review applicant tracking information.
Enter new hire information and verify employee and benefit information is correct.
Update all employee records and data in HRIS, including Livescans, Job Descriptions, Agreements, pay rates and increases, and staff movements.
Monitor updates on mandatory forms and notices and reflect these in the new hire onboarding templates in the HRIS.
Ensure payroll processing schedules are correct and holidays are uploaded to timecards at the beginning of the year.
Provide HRIS support for employees and time managers.
Review, audit and monitor benefit enrollment for voluntary life insurance.
Coordinate submission of EOI.
Perform other duties as assigned.