Human Resources and Office Administrator (Receptionist)

Breg Careers•Carlsbad, CA

3d•Onsite

About The Position

Join Our Team and Keep Moving Forward with Breg! At Breg, we are dedicated to advancing orthopedic solutions that enhance the lives of patients and support healthcare professionals. As a leader in the orthopedic industry, we provide innovative products, consulting, technology, and services that help people move forward with confidence. We are currently seeking an HR and Office Administrator in Carlsbad, CA. If you thrive in a dynamic environment where innovation and impact go hand in hand, this is the opportunity for you. Who You Are You are a forward-thinking professional who values collaboration, innovation, and making a meaningful difference. You bring expertise in the ability to communicate effectively both written and verbally and are eager to contribute to a team that is committed to delivering exceptional patient outcomes.

Requirements

High School Diploma or equivalent required
2+ years of administrative, office coordination, HR support, or related experience.
Proficient in Microsoft Office applications, including Outlook, Word, Excel, Copilot, and PowerPoint.

Nice To Haves

some college coursework preferred.
Experience with UKG, Concur and Contact Monkey preferred.
Experience with purchase orders, invoice processing, and general office administration preferred.

Responsibilities

Serves as the first level point of contact for visitors and employees in a professional and customer-focused manner.
Greets visitors, issues visitor badges, maintains visitor logs, and notifies employees of guest arrivals in accordance with company policy.
Answers and routes calls through a multi-line phone system and maintains voicemail greetings and messaging.
Maintains the organization and professional appearance of reception and common office areas.
Provides administrative support to assigned site location and local teams by performing the following tasks:
Coordinates mail and package distribution, including FedEx, USPS, and other carrier shipments, serving as either the primary point of contact or backup support as assigned.
Maintains office and department supply inventory and places orders as needed.
Coordinates catering, meeting setup, and conference room readiness for internal meetings and events.
Maintains mailing room supplies, office machines, printers, shredders, and related equipment, including coordination of maintenance and repair requests with Facilities and IT.
Monitors inventory and coordinates purchasing of office equipment, furniture, and related workplace materials.
Handles department-level accounting tasks, including purchase requisitions, invoice processing, and vendor file management.
Manages new hire onboarding activities by performing the following tasks:
Processes onboarding documentation, including background and drug screening activities.
Schedules and conducts new hire orientation and onboarding activities.
Prepares employee badges, parking passes, building access credentials, and HRIS/UKG photo uploads.
Partners with hiring managers, Information Technology, and leadership teams to support onboarding logistics and ensure new hires have appropriate equipment and access.
Coordinates employee engagement activities, wellness initiatives, company events, training sessions, and site activities.
Maintains employee records, including personal, medical, recruitment, and other necessary filing systems.
Manages travel arrangements, calendar coordination, and expense reporting for Head of Human Resources, and provides additional support for other HR team members as needed.
Monitors and responds to routine inquiries received through shared HR inboxes and escalates inquiries as appropriate.
Completes and ensures that all necessary documentation is accurately completed and processed for employees leaving the company.
Identifies opportunities for process improvements and administrative efficiencies.
May prepare and distribute company communications using ContactMonkey, including employee announcements, newsletters, and internal communications.
May prepare training and meeting materials.
Responsible for behaving in a professional manner both internally and externally in relationships that positively impact the company's reputation and comply with the company's policies and practices.
Responsible for being accountable and committed to demonstrating Breg’s cultural beliefs and achieving the key results of the company.
Responsible for promoting Breg's culture within the organization using established tools such as storytelling, providing focused feedback, and recognition.
The performance of the position is aligned with the culture of commitment and accountability, following the steps of: See it, Own it, Solve it, and Do it.