Human Resources and Office Administrator

VistaApex Solutions•Racine, WI

2d•Onsite

About The Position

VistaApex Solutions is a purpose-driven, clinician-focused healthcare platform bringing together leading dental brands, including Vista Apex, PerioProtect, and PerioSciences. Our mission is to develop meaningful products that enhance clinicians’ treatment options and improve patient outcomes. With a value-added approach across R&D, operations, and customer experience, we empower clinicians to deliver confident, consistent, and elevated care. At our core, we operate through five foundational pillars— Product Development + Clinician Involvement, Treatment Refinement + Simplified Workflow, Expanding Innovations + Trusted Partnerships, Inspired Foresight and Quality Assured + Personal Connections —guiding our approach to innovation, collaboration, and long-term partnership. The Human Resources and Office Administrator is a hybrid support role designed to strengthen day‑to‑day Human Resources operations while also providing essential administrative and office coordination support. This part‑time position (approximately 25 hours per week) offers schedule flexibility within the standard workday and requires an onsite presence. This position serves as a key point of contact for employee HR inquiries, recruitment and onboarding activities, and payroll administration, while also supporting reception and general office administration. The ideal internal candidate is organized, approachable, service‑oriented, and interested in developing broader HR knowledge while contributing to a positive and well‑run workplace.

Requirements

Bachelor’s degree in Human Resources preferred. Equivalent education or progress toward degree completion with an expected graduation date of December 2026 or earlier will also be considered.
1-2 years’ experience in a Human Resources Administrative role
Working knowledge of core HR functions, including onboarding, recruitment support, payroll administration, and employee records management
Ability to respond to routine employee questions with accuracy, professionalism, and discretion
Interest in developing broader HR knowledge and advancing within the HR function over time
Strong organizational and time‑management skills with the ability to manage multiple priorities in a part‑time schedule
High attention to detail, particularly with documentation, data entry, and compliance‑related tasks
Ability to anticipate needs and proactively support HR and office operations
Approachable, service‑oriented mindset with strong interpersonal skills
Clear and professional verbal and written communication

Responsibilities

Serve as the first point of contact for day-to-day employee HR inquiries
Assist with recruitment efforts, including job postings, applicant coordination, and interview scheduling
Support onboarding activities such as new hire paperwork, orientations, and systems setup
Provide payroll administrative support, including data entry, review, and coordination with payroll processing
Maintain accurate and confidential employee records and HR documentation
Assist with HR projects and initiatives as needed
Provide front desk and reception support as needed, including greeting visitors
Order office supplies and manage inventory to ensure smooth office operations
Coordinate meals and refreshments for company meetings, trainings, and gatherings
Support general office administration tasks such as scheduling conference rooms, organizing files, and assisting leadership with administrative needs
Partner with internal teams to support a positive and organized workplace environment