Human Resources and Office Administration

Merante•Pittsburgh, PA

About The Position

This role encompasses both Human Resources and Office Administration responsibilities. In Human Resources, you will facilitate onboarding paperwork and tasks using digital platforms, manage recruiting processes, handle employment verifications and benefits administration, and develop employee programs. For Office Administration, you will manage office supply purchasing, provide back-up for front desk duties, monitor insurance claims, support the safety program, manage various accounts and subscriptions, and take the lead on event planning.

Requirements

Experience with onboarding paperwork and digital platforms.
Experience managing recruiting processes.
Experience with employment verifications, unemployment, and worker's compensation.
Experience managing employee benefits and payments.
Experience managing drug test programs.
Experience maintaining administrative documents and contact lists.
Experience processing termination paperwork.
Experience developing and managing internship and apprentice programs.
Experience managing labor policies and postings.
Experience creating company newsletters.
Experience with event planning and execution.
Experience with purchasing office supplies.
Experience providing back-up for front desk duties.
Experience monitoring and managing insurance claims.
Experience supporting safety programs.
Experience managing accounts and subscriptions.
Experience ordering marketing materials.

Nice To Haves

Experience with DOT requirements.
Experience with E-Verify.
Experience with background checks.
Experience with reference reviews.
Experience with mobile device and computer setup.
Experience with random and DOT Drug test programs.
Experience with annual review of DMV records.
Experience with COBRA letters.
Experience with setting up employee lunches and social team building events.
Experience managing 3rd party IT firm.
Experience managing Verizon wireless account.

Responsibilities

Facilitate onboarding paperwork and tasks with digital platforms, including healthcare, 401K and other benefits enrollment, training certifications, direct deposit and verification, background checks, E-Verify, reference reviews, and DOT requirements.
Maintain a library of new hire paperwork.
Create and maintain benefits information for prospective employees.
Manage recruiting for new positions (job description development, advertisements, job fairs, initial screenings, interview scheduling, offer letters, etc.).
Manage employment verifications, unemployment, and worker's compensation paperwork.
Set up mobile devices, computers, workstations, software log-ins, and other employee tools.
Manage all employee benefits and benefits payments (401k, health, per diem).
Manage the random and DOT Drug test programs.
Conduct annual review of DMV records.
Maintain all administrative documents with up-to-date information.
Keep contact lists/databases current and communicate to others.
Process termination paperwork and tasks (exit data sheet, COBRA letter, etc.).
Develop and manage internship and apprentice programs.
Manage labor policies and postings such as EEO, sexual harassment, and job bulletin boards.
Create and maintain a periodic company newsletter.
Set up employee lunches and social team building events.
Handle all purchasing of office supplies.
Provide back-up for Front Desk duties such as answering the phone and greeting visitors.
Monitor and manage insurance claims.
Support the Safety program (create documents, edit manuals, etc.).
Monitor and manage the EZ pass, gas card, and credit card programs.
Manage 3rd party IT firm, Verizon wireless account, and other subscriptions.
Order marketing materials and logo'd gear.
Take the lead on event planning and execution (approx. 2-3 times per year).