Human Resources and Administrative Office Manager
About The Position
The Office Manager serves as the first point of contact for the Human Resources, General Counsel, and Business offices, greeting visitors and directing inquiries. The Office Manager provides administrative assistance for these offices. While directly reporting to the Director of Human Resources, the Office Manager will support several individuals, including support for all activities involved with their administrative and project needs as required to achieve their individual and team goals. This is an in-person position with a Monday through Friday, 8am-4:30pm schedule. Additionally, the Office Manager is responsible for a number of activities in support of the human resources department including assigning online training and new employee orientation, coordinating Financial Planning sessions, overseeing ergonomics requests, employee file management, coordinating meetings and documentation compliance for the 403(b) plan, support in managing and reconciling the human resources and benefits budgets, submission of human resources information for Academy weekly newsletters, oversight of nursing mothers room, oversight and coordination of service awards, community events, ordering office supplies, version control and revisions of employee policies.
Requirements
- Bachelor’s degree preferred.
- Five years of experience working in a fast-paced organization/professional setting as a human resources coordinator, executive administrative assistant, office manager or similar role.
- Practice and develop cultural competence in the exercise of their duties.
- Support the inclusive and diverse nature of the community.
- Successful CORI/SORI and fingerprinting background checks.
- Unrestricted authorization to work in the United States.
Responsibilities
- Serves as the first point of contact for the Human Resources, General Counsel, and Business offices greeting visitors and directing inquiries.
- Provides administrative assistance for the Human Resources, General Counsel, and Business offices.
- Supports administrative and project needs for the Director of Human Resources, Assistant Head of School for Operations and Finance (CFO), General Counsel (including Conduct Response Specialist), and Director of Business Services and Risk Management.
- Assigns online training and new employee orientation.
- Coordinates Financial Planning sessions.
- Oversees ergonomics requests.
- Manages employee files.
- Coordinates meetings and documentation compliance for the 403(b) plan.
- Supports managing and reconciling the human resources and benefits budgets.
- Submits human resources information for Academy weekly newsletters.
- Oversees the nursing mothers room.
- Oversees and coordinates service awards and community events.
- Orders office supplies.
- Manages version control and revisions of employee policies.
Benefits
- Employer-subsidized medical, dental, mental health benefits—eligible day 1
- Retirement program with 10% employer contribution
- Annual paid time off: 10 holidays, paid winter closure, 3–6 weeks vacation, 10–12 sick days
- Employer-paid life insurance and long-term disability insurance
- Professional development programs
- Education assistance including tuition remission/reimbursement
- Access to museums, guest speakers, cultural and performing arts
- Campus close to interstates 495 and 93 with free parking
- Free meals during work hours
- Discounted on-campus childcare
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
