Human Resources Administrator - Closing May 29, 2026

Municipality of Port Hope • Port Hope, ON

4d • CA$66,579 - CA$77,888 • Hybrid

About The Position

The Human Resources Administrator is responsible for providing varied administrative assistance, research and confidential support to the Human Resources, Health and Safety and Payroll and Benefits divisions of the department.

Requirements

• Completion of Community College in Human Resources Management
• Six (6) months to one (1) year experience in Human Resources or equivalent.
• Intermediate computer skills including Word, Excel, PowerPoint, and Outlook software.
• Verbal communication skills including courtesy, tact, explanation, judgment, negotiation and presentation skills.
• Written communication skills including grammar/spelling skills; skills in proofreading, editing and writing of reports/correspondence.
• Interpersonal, customer service and conflict resolution skills.
• Planning, organizational and time management skills.
• Analytical, detail oriented.
• High level of confidentiality.

Nice To Haves

• Work experience in unionized and non-unionized environment would be preferred.
• Certified Human Resources Professional or Certified Human Resources Leader designation in progress; or willing to attain.

Responsibilities

• Provide administration and coordination support for the recruitment process optimizing HRIS such as (including but not limited to) prepare advertisements/job postings; screen resumes; conduct screening calls; schedule interviews for selected candidates; prepare interview packages; participate in interviews as required; administer testing if required; conduct references and advise candidates about selection outcomes.
• Provide administration and coordination support for recruitment and Employment Agreement administration circulating for review and signature; the onboarding of selected new employees through the HRIS by ensuring all documentation is current; monitor completion of onboarding process and follow up as required; arrange in person greetings and coordinate with department for first workday.
• Assist with the coordination and administration of employee corporate and Health & Safety training.
• Assist in the development and organization-wide execution of a People Plan with a focus on employee acquisition, retention, development and engagement strategy.
• Provide administrative assistance for the coordination and administration of the performance appraisal process for the probation period review and annually (or more frequent as may be required) and assist with monitoring/record completion of performance appraisals.
• Maintain current Job Descriptions and liaise with Manager, Human Resources for required revisions.
• Conduct active and ongoing Equity, Diversity and Inclusion (EDI) advocation throughout the organization through education and training.
• Assist with the Records Management system for Human Resources establishing and maintaining files in electronic format in a confidential manner that complies with the requirements of the Corporate Records Management system and Records Retention By-law.
• Assist with ensuring all functions on the HR calendar are managed and executed on a monthly basis.
• Assist in the administration and coordination of Health and Safety initiatives.
• Responsible for active participation in the Joint Health and Safety Committee and as Recording Secretary, provide administrative support such as draft and circulate meeting agenda, assist with scheduling meetings, meeting minutes, health and safety records management and policy and procedures updates.
• As a member of the Wellness Committee, participate in and lead events and activities, encourage and support health and wellness initiatives in the Corporation.
• Conduct research and gather data from other Municipalities to provide information on topics such as compensation, labour and employee relations matters, policy revision and development.
• Assist the Manager, Human Resources in the development and execution of operating procedures for the HRIS and Payroll System.
• Maintain Standard Operating Procedures (SOP’s) for Human Resources Department and revise as required.
• Monitor Human Resources email inbox and disseminate information/requests to Human Resources team members as required.
• Ensure the confidentiality of information is maintained in verbal and written communications and records management.
• Adhere to high standards of ethical behaviour and demonstrate their understanding that their personal actions impact the public’s perception of the Municipality.
• Perform other duties as assigned by the Manager, Human Resources or designate.

Benefits

• Employer paid Group Health, Dental and Life Insurance after three months of employment
• OMERS Pension Plan from the date of hire
• Professional Development and Skill Based Training Opportunities
• Alternate Work Arrangements
• Wellness, Social and Staff Ambassador Committees
• Employee and Family Assistance Plan
• Perks and Savings Partnerships

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree