Human Resources Admin I (Monday thru Friday 8:00 am to 5:00 pm)

Toshiba Business•Lake Forest, CA

6d•$21 - $23•Onsite

About The Position

Toshiba America Business Solutions is hiring a Human Resources Admin I to support the Human Resources Department at its Lake Forest, California headquarters. The role provides administrative support for employee records and activities related to recruitment and staffing, employee relations, benefits administration, and/or compensation administration. The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. The position supports onboarding, new-hire orientation, I-9 verification, digital personnel records, compliance tracking, employee data audits, routine reporting, correspondence, vendor purchase orders and invoice reconciliation, and DOT certifications for delivery drivers. It also handles employee inquiries, verification-of-employment letters, departmental mail and supplies, and general administrative tasks. Candidates with no prior HR experience are encouraged to apply. Toshiba America Business Solutions describes itself as a provider of digital technology, print, document management, and workflow solutions. It offers opportunities to expand expertise, gain exposure to multiple areas of the business, and develop a career within a global organization.

Requirements

High school diploma or GED.
At least 6 months of experience in an administrative role involving data entry, filing, report generation, and miscellaneous administrative support.

Responsibilities

Launch onboarding documents through Ultimate Software for new hires nationwide.
Coordinate and conduct new-hire orientation and the I-9 verification process.
Create, file, and maintain digital employee records in Docuware.
Handle confidential and sensitive information and perform routine data entry.
Compile routine reports and maintain spreadsheets.
Track compliance with mandatory new-hire training weekly.
Conduct audits of employee data.
Create routine correspondence and distribute documents.
Generate purchase orders through Oracle EBS and reconcile monthly invoices for HR and benefits vendors.
Manage initial and annual Department of Transportation certifications for delivery drivers.
Greet employees and handle routine HR inquiries, referring employees to an HR subject-matter expert as needed.
Process and distribute departmental mail.
Prepare verification-of-employment letters for current and former employees.
Order office supplies.
Assist with HR projects supporting Recruitment and Benefits as needed.
Provide general HR administrative support, including filing, customer service, answering phones, scanning, photocopying, and email.
Perform other related duties as assigned.