Human Resources Admin I (Monday thru Friday 8:00 am to 5:00 pm)

Toshiba America Business Solutions Careers • Lake Forest, CA

6d • Onsite

About The Position

The Human Resources Admin I provides administrative support to the Human Resources Department, including maintaining employee records and supporting recruitment and staffing, employee relations, benefits administration, and/or compensation administration. The position is based at Toshiba America Business Solutions’ Lake Forest, California headquarters and works Monday through Friday, 8:00 a.m. to 5:00 p.m.

The role supports onboarding, orientation, I-9 verification, employee recordkeeping, compliance tracking, reporting, and routine HR inquiries. It also provides general departmental administration, including handling confidential information, processing mail, maintaining office supplies, and assisting with HR projects. Candidates without HR experience are encouraged to apply.

Requirements

• High school diploma or GED.
• At least 6 months of experience in an administrative role involving data entry, filing, report generation, and miscellaneous administrative support.

Responsibilities

• Launch onboarding documents to new hires nationwide through Ultimate Software.
• Coordinate and conduct new-hire orientation and the I-9 verification process.
• Create, file, and maintain digital employee records in DocuWare.
• Handle confidential and sensitive information and perform data entry.
• Compile routine reports and maintain spreadsheets.
• Track compliance with mandatory new-hire training weekly.
• Conduct miscellaneous audits of employee data.
• Create routine correspondence and distribute documents.
• Generate purchase orders through Oracle EBS and reconcile monthly invoices for HR and benefits vendors.
• Manage initial and annual Department of Transportation (DOT) certifications for delivery drivers.
• Greet employees, respond to routine HR inquiries, and connect employees with an HR subject matter expert as needed.
• Process and distribute departmental mail.
• Prepare employment verification letters for current and former employees.
• Order office supplies.
• Assist with HR projects supporting the Recruitment and Benefits departments.
• Provide general administrative support, including filing, customer service, answering phones, scanning, photocopying, and email.
• Perform other related duties as assigned.

Benefits

• Medical, dental, and vision coverage.
• 401(k) plan with company match.
• Company-provided life insurance.
• Employee Assistance Programs.
• Pre-tax spending accounts.
• Pet insurance.
• Employee discounts.
• Paid holidays, vacation, sick/personal business, and volunteer days.
• Opportunities for career growth within a global technology organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED