Human Resources Admin Assistant Bi-lingual a Plus

Hotel Monteleone • New Orleans, LA

13d • Onsite

About The Position

The Human Resources Administrative Assistant is responsible for assisting in the daily operations of the Human Resources Departments at Hotel Monteleone and Bienville House Hotel. The individual will handle all administrative duties as assigned.

Requirements

• Excellent organizational and communication skills (both verbal and written)
• Guest focused
• Possess attention to detail
• Demonstrate the ability to multi-task
• Possess a typing proficiency of at least 40 WPM
• Demonstrate willingness to work in a fast paced environment
• Be a Team Player
• Demonstrated proficiency utilizing Microsoft Office Suite to include: Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint
• HTML internet software
• Effectively interact and communicate in English and preferably Spanish with people from different backgrounds
• Read and comprehend simple instructions, short correspondence and memos
• Write simple correspondence
• Effectively present information in one-on-one and small group situations to internal and external associates and applicants
• Add, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimals
• Compute rate, ratio and percent
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions
• Deal with problems involving a few concrete variables in standardized situations
• A high school diploma or general education degree (GED) or Two (2) years related experience and/or training in a Human Resources Office

Nice To Haves

• Bi-lingual a Plus
• Previous administrative, luxury hotel and/or related experience strongly preferred

Responsibilities

• Greet all visitors (associates, candidates) to the Human Resources Office with a smile and warm welcome
• Answer the telephone lines in a prompt and professional manner: Direct calls as appropriate, Respond to telephone inquiries by determining what caller is requesting; direct to the appropriate manager, Follow-up with associate concerns and questions in a timely manner, Serve as an information resource for internal and external customers as needed
• Assist when needed with any reports or other correspondence
• Respect the confidentiality of communications between all internal and external customers
• Ensure all filing systems are maintained and up-to-date including retention files: Associates’ personnel files – active and inactive, Associates’ medical files – active and inactive, I9 files – active and inactive files
• Assist with maintaining Contract Associates’ files
• Maintain inventory of office supplies; order and follow-up
• Oversee Associates’ SAFTY-BINGO Game and other Associate Activities
• Send out PTO reports as directed
• Check mail at least twice a day; handle accordingly; send outgoing mail
• Address and send out monthly anniversary and birthday cards
• Prepare handbooks for Associates’ Legacy Orientation Sessions
• Assist with Orientation from time to time
• Prepare name tags for new associates or replacement; issue Preferred Pins; charge accordingly
• Distribute critical information to the appropriate departments as required
• Prepare insurance packets for monthly Benefits Meeting
• Issue and maintain Associates’ parking sticker validation and contracts
• Maintain Human Resources bulletin boards and electronic readers
• Participate in local job fairs
• Other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED