Human Resource Specialist (Employment)

State of Florida•Tallahassee, FL

About The Position

The Office of Legislative Services’ Human Resources Office is seeking a Human Resource Specialist for its Employment section. The role assists assigned units with onboarding and other personnel actions, creates or updates user guides, assists with public records requests and invoicing, posts jobs, and supports recruitment. The Human Resources Office oversees employment processes including attendance and leave, onboarding, payroll, workers’ compensation, and benefits administration for the Florida Legislature. It manages the Legislature’s Human Capital Management System and assists legislative offices with recruiting and training. The office also supports compliance with policies, procedures, and approvals related to personnel actions. The position processes new hires and personnel actions, maintains personnel records and position numbers, posts job advertisements, supports orientation sessions, and assists with HR information-system issues and improvements. It also responds to employment-verification requests, handles assigned claims and correspondence, and performs other related duties as required.

Requirements

Bachelor’s degree from an accredited college or university; professional or nonprofessional human resource experience may substitute year for year for the required college education.
Ability to collect, evaluate, and analyze data relating to personnel program functions.
Ability to perform basic mathematical calculations and organize data into a logical format.
Ability to formulate and establish desktop procedures.
Ability to solve problems, make decisions, and use problem-solving techniques.
Ability to coordinate and schedule meetings and training.
Knowledge of relevant computer programs and software.
Knowledge of and ability to apply email etiquette to correspondence.
Ability to establish and maintain effective working relationships.
Ability to work independently.
Ability to understand and apply rules, regulations, policies, and procedures relating to personnel program functions.
Ability to handle confidential information and distinguish work priorities to ensure proper completion of assignments.
Ability to communicate effectively verbally and in writing.
Ability to use tact and exercise good judgment when interacting with legislators and staff, other agencies, and the public.
Ability to provide excellent customer support.

Responsibilities

Process new employees, including forms, FDLE checks, prior-employment verification, and employment-eligibility verification.
Process promotions, adjustments, transfers, terminations, and other actions in the HR Information System; create Reports of Personnel Action.
Assist employees with leaves of absence without pay and other HR issues.
Maintain scanned personnel files and position numbers.
Prepare and post job advertisements to GovernmentJobs.com, People First, and other local job boards; respond to requests for applications to fill open positions.
Process outside-employment applications and run FDLE checks on volunteers.
Keep current with forms required by law, such as Form I-9.
Participate in planning and administering orientation sessions for new legislators, pages, and interns.
Complete claims filed for assigned units.
Report issues with HRIS Onboarding and Applicant Tracking applications and work with the vendor to resolve them.
Open, date-stamp, and distribute incoming mail.
Recommend new personnel policies and procedures and changes to existing ones.
Perform special assignments, prepare reports, and draft letters as directed by the Employment Manager and/or HR Director.
Complete verbal and written employment verifications.
Research, propose improvements, and test enhancements in the HRIS.
Assist in formulating, interpreting, and applying policies and procedures and assuring conformance with them.
Provide Notary Public services to legislative employees, if qualified.
Perform other related duties as required.