Human Resource Associate IV

Indiana State Police•Indianapolis, IN

About The Position

The Human Resource Associate IV is a professional staff employee of the Indiana State Police who assists the Human Resources Director with the police personnel promotion process and provides administrative support to ensure HR operations run efficiently and professionally. The role supports promotion testing and administration, manages related records and databases, coordinates consultant contracts and invoices, and provides HR assistance to sworn and professional staff. The position also performs daily office operations, maintains personnel and retiree records, coordinates temporary access badges and parking validations, supports secure document handling, maintains office equipment and supplies, and assists other HR Division staff as needed.

Requirements

High school graduate or equivalent GED.
Experience with HRIS platforms; PeopleSoft is preferred.
Proficiency with Microsoft Office applications, including intermediate or higher skill in Excel.
Ability to learn and use specialized software and office equipment.
Ability to maintain strict confidentiality.
Ability to interpret and apply rules, regulations, and guidelines.
Ability to make decisions and exercise sound judgment.
Ability to proofread documents and records for accuracy.
Ability to communicate effectively, both verbally and in writing.
Ability to work under pressure and function successfully in a stressful environment.
Ability to work with minimal supervision, prioritize work, and meet deadlines.
Must successfully pass a background investigation.
Applicants must submit a complete work history and copies of their high school transcript or GED certificate, any college transcripts, technical certificates, and military DD214 if applicable.

Nice To Haves

Experience with PeopleSoft HRIS platforms.

Responsibilities

Support the Human Resources Director in preparing materials and administering the sworn promotion process, including managing the police promotions system.
Facilitate the sworn promotion process and maintain related personnel and promotion records.
Manage contract and contract-processing requirements with the promotion-process consultant.
Disseminate information to Department personnel about employment opportunities, requirements, vacancies, and the sworn promotions process.
Schedule and monitor police promotion testing and provide eligibility lists to the promotion-process consultant.
Approve payment and reconcile invoices from the promotion-process consultant.
Maintain the monthly sworn vacancy list and assist in updating the monthly job-vacancy spreadsheet.
Obtain position-control numbers for newly hired or promoted staff.
Coordinate purchases of required textbooks for police-promotion testing with the promotion-process consultant.
Maintain the performance appraisal tracking database and prepare quarterly reports related to the police promotion system.
Advertise monthly police-promotion vacancies.
Regularly review and maintain the job-descriptions database.
Maintain personnel records and ensure documents are managed securely and accurately.
Assist sworn and professional staff with HR-related support as needed and provide backup support to HR team members.
Manage temporary access badge requests, including issuing and tracking badges and parking validations.
Perform daily office operations, including answering phones, routing messages, checking voicemail and faxes, managing access to personnel file cabinets, and filing and organizing ISP personnel records.
Monitor and maintain office equipment.
Coordinate the external shredding service for secure document disposal.
Order, maintain, and replenish the HR Division's office-supply inventory.
Update retiree records monthly.
Assist with processing Verification of Employment requests.
Perform other duties as required.