Human Resource Assistant

Good Shepherd Centres•Hamilton, ON

4d•CA$29 - CA$35•Onsite

About The Position

This posting is for a new vacancy. At Good Shepherd, we are committed to providing hope and enhancing dignity and self-determination for individuals and families. This opportunity is with our Good Shepherd – Administration Team. Reporting to the Senior Manager, Human Resources, the Human Resources Assistant enhances the dignity and quality of life of our clients, visitors, and staff through the delivery of efficient and accurate Human Resources administrative services. The Human Resources Assistant provides essential support to the Human Resources department through the coordination of processes, management of HR documentation, maintenance of employee records, and handling of routine inquiries in a professional and timely manner. The successful candidate will support Good Shepherd's Mission, Vision, and Values while contributing to a respectful, welcoming, and service-focused work environment.

Requirements

Minimum 1–2 years of administrative experience, preferably within Human Resources or an office environment
Strong organizational skills and attention to detail
Excellent verbal and written communication skills
Strong computer skills including Microsoft Office applications
Ability to prioritize workload and effectively manage multiple responsibilities in a fast-paced environment
Strong interpersonal skills with a professional, respectful, and customer-service-focused approach
Ability to maintain confidentiality and professionalism while handling sensitive information
Demonstrated initiative, adaptability, and willingness to learn
Ability to work collaboratively within a team environment
Committed to anti-racist/anti-oppressive practice and to the mission and values of Good Shepherd
Commitment to harm reduction principles and person-centered service approaches

Nice To Haves

Diploma or degree in Human Resources, Business Administration, or a related field preferred
CHRP designation or currently working toward designation considered an asset
Experience with HRIS systems (ADP) and hiring software (iSolve) considered an asset

Responsibilities

Manage HR documentation and maintain organized electronic and physical filing systems while ensuring accuracy and compliance with record retention requirements
Process HR transactions within HRIS systems, including new hires, terminations, employee status changes, and personal information updates
Coordinate meeting schedules, book rooms, prepare materials, and distribute agendas and minutes as required
Respond to routine HR inquiries from employees and managers while escalating complex matters to appropriate HR staff
Prepare and distribute HR documentation including offer letters, employment verification letters, and other standard correspondence
Coordinate new hire orientation logistics, including scheduling, preparing orientation packages, and ensuring completion of required documentation
Create employee ID badges and maintain accurate records of badge issuance
Support recruitment activities and hiring processes as needed
Maintain HR supplies inventory and place orders as required
Process and track employee leaves of absence and maintain appropriate documentation and system updates
Assist with benefits administration including enrollment forms, employee changes, and routine benefits inquiries
Support employee recognition initiatives, staff events, and other HR programs as required
Maintain confidentiality and handle sensitive employee information with professionalism and discretion
Work collaboratively within the HR team and demonstrate Good Shepherd values in daily work practices
Observe all Good Shepherd health and safety rules and comply with Occupational Health and Safety legislation and organizational procedures