Human Resource Assistant: State Farm Correctional Center #00605
About The Position
The Human Resource Assistant provides daily administrative and human resources support at a Department of Corrections institution. The role supports recruitment, payroll record maintenance, benefits administration, personnel file maintenance, data entry, and employee requests, while providing clerical support to employees and the Human Resources Officer. Responsibilities include coordinating meetings, maintaining employee records and databases in manual and electronic formats, posting job advertisements, and serving as a liaison between HR and employees to support clear communication and timely resolution of requests. The assistant enters information into Page-up, Cardinal, BES, and other databases, and may assist with time and leave maintenance. The position acts as an HR advocate and supports effective customer service across HR operations.
Requirements
- High school diploma or equivalent.
- Proven experience as an HR Assistant, Staff Assistant, or in a relevant human resources or administrative position.
- Knowledge of federal and state HR policies and procedures, including FLSA, FMLA, VSDP, ADA, and Workers’ Compensation.
- Excellent verbal and written communication skills.
- Interpersonal skills to interact with all levels of management and handle sensitive and confidential situations with tact, professionalism, and diplomacy.
- Strong organizational and time-management skills with attention to detail.
- Proficiency with Microsoft Office Suite or related software.
- Proficiency with, or ability to quickly learn, payroll management, HRIS, and similar computer applications.
- Effective HR administration and people management skills.
- Exposure to payroll practices.
- Good understanding of HR functions and best practices.
- Knowledge of general human resources policies and procedures.
Nice To Haves
- Hands-on prior experience with an HR system such as an HRMS.
- Familiarity with HR applicant software and resume databases.
- Some experience as an HR Assistant.
- Knowledge of DOC policies and procedures related to Human Resources.
- Working knowledge of timekeeping practices.
- Courses in business, office practices and procedures, and automated business applications.
Responsibilities
- Assist with recruitment, including posting job advertisements.
- Maintain employee records and databases in manual and electronic formats.
- Support payroll processing through record maintenance and data entry.
- Assist with benefits administration and personnel file maintenance.
- Enter information into Page-up, Cardinal, BES, and other databases.
- Assist with time and leave maintenance when necessary.
- Coordinate meetings and provide clerical and administrative support to employees and the Human Resources Officer.
- Serve as a liaison between HR and employees, supporting communication and prompt resolution of requests and questions.
- Assist the Human Resources Officer with day-to-day HR duties and provide customer service across HR functions.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
