Human Resource Assistant

MISTRAS Group•West Windsor, NJ

12d•Onsite

About The Position

The Human Resources Assistant is a temporary, three-month contract position responsible for supporting the organization's HR records management and compliance initiatives. This role will conduct a comprehensive audit of employee paper records maintained at the Princeton Junction, NJ office. This position will review, organize, retain, destroy, and digitize personnel files and Form I-9 documentation in accordance with company policies and applicable record retention requirements. This position requires exceptional attention to detail, confidentiality, and the ability to work independently while managing a high volume of sensitive employee information. This position will report directly to the Director of HR Operations, while reporting on a dotted line to the HRIS Coordinator who will oversee the project.

Requirements

High school diploma or equivalent required; Associate's degree preferred.
Prior administrative, records management, human resources, or office support experience.
Strong attention to detail and organizational skills.
Ability to handle confidential information with discretion and professionalism.
Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
Ability to work independently and manage multiple priorities within established deadlines.

Nice To Haves

At least 1 year past clerical or administrative experience.
Previous experience working with employee personnel files or HR documentation is preferred.
Knowledge of Form I-9 documentation and record retention requirements is preferred.
Experience with document scanning, electronic file management, or HR systems.

Responsibilities

Conduct a detailed audit of employee personnel files and Form I-9 documentation maintained in paper format.
Review records for completeness, accuracy, and compliance with company policies and applicable regulations.
Identify and separate documents requiring retention, digitization, or destruction based on established records management guidelines.
Scan and digitize employee records and upload documentation into designated electronic filing systems.
Organize and index electronic records to ensure accurate retrieval and recordkeeping.
Verify that personnel and I-9 files are properly maintained and stored according to established procedures.
Prepare and maintain tracking logs related to file audits, document retention, and destruction activities.
Coordinate secure destruction of records approved for disposal while maintaining appropriate documentation.
Maintain strict confidentiality when handling sensitive employee and company information.
Partner with the HRIS Director to identify discrepancies, missing documentation, and opportunities for process improvement.
Support additional HR administrative projects as assigned during the contract period.