Human Resource Assistant

Total Plastic Solutions•Lynchburg, VA

About The Position

The Human Resources Assistant provides administrative and operational support to the Human Resources department across recruitment, onboarding, employee relations, benefits administration, recordkeeping, attendance tracking, and compliance. The role supports employees and managers by ensuring HR processes are completed accurately, confidentially, and in a timely manner, and helps maintain a positive work environment while supporting day-to-day HR functions and organizational goals. The position coordinates onboarding, drug screening, and orientation; assists with recruiting and candidate communications; maintains electronic and paper records; works with staffing services for temporary employees; manages job changes and employee records in IQMS; and prepares reports for upper management upon request. It also supports the HR Manager, responds to employee questions, and helps follow applicable company policies, employment laws, and quality-management requirements, including ISO 13485 and AS9100 clauses relevant to the role.

Requirements

High school diploma or GED equivalent.
Human Resources experience required.
Proficiency with Excel and Excel functions.
High attention to detail.
Strong organizational, reporting, and time-management skills.
Ability to work independently and as part of a team.

Nice To Haves

Manufacturing experience preferred.

Responsibilities

Assist in developing and implementing personnel policies and procedures and in preparing and maintaining the employee handbook.
Coordinate onboarding, drug screening, and orientation for new employees.
Assist with recruiting by scheduling interviews and communicating with candidates.
Maintain organized electronic and paper filing systems, including scanning training documents in IQ and filing them in the HR Manager’s office.
Collaborate with staffing services for temporary employees and assist with new-employee orientations.
Manage company job changes, update IQMS employee records, and create reports for upper management upon request.
Ensure the security, integrity, and confidentiality of employee data.
Assist in evaluating department reports, decisions, and results against established goals; recommend approaches, policies, and procedures to improve efficiency and services.
Follow federal, state, and company employment policies and procedures.
Provide administrative support to the HR Manager by entering, formatting, and printing requested information.
Communicate effectively with employees, supervisors, and outside vendors.
Respond to employee questions promptly and professionally to the best of their knowledge.
Maintain strict confidentiality of employee and company information.
Assist the HR Manager with various tasks as required.
Understand and apply ISO 13485 clauses relevant to the role’s responsibilities.
Understand and apply AS9100 clauses relevant to the role’s responsibilities.
Follow ISO-standard requirements to maintain and improve the Quality Management System.