Human Resource Administrative Assistant

SGB-SMIT USA•Oklahoma City, OK

About The Position

SGB-SMIT USA is a division of SGB‑SMIT Group, an international transformer manufacturer. The company supports the global energy transition through reliable transformer technology for renewable energy, industry, and urban energy infrastructure. SGB‑SMIT Group develops and manufactures various types of transformers to ensure efficient, stable, and secure energy flows worldwide. With over 3,800 employees globally, the group emphasizes quality, innovation, and sustainability, offering a stable work environment focused on future energy systems. SGB-SMIT USA combines the strengths of an international technology company with an employee-oriented culture, offering meaningful work in the energy transition, short decision-making processes, direct cooperation, and long-term prospects in a stable, growing company.

Requirements

Proficiency with Microsoft Office applications required.
Ability to maintain confidentiality and handle sensitive employee information with discretion.
Strong organizational skills, attention to detail, follow-through, and the ability to manage multiple priorities independently.

Nice To Haves

Previous administrative or Human Resources experience preferred.
Experience in a manufacturing or similar work environment is a plus.
Strong Microsoft Excel abilities are preferred, including comfort working with spreadsheets, formulas, sorting/filtering, and organizing HR or payroll-related data.
Experience with HRIS, payroll, timekeeping, ERP, or benefits systems preferred.

Responsibilities

Finalize the new hire onboarding process in the EHRS system, ensuring all employee information and required details are complete and accurate.
Plan, prepare, and conduct new hire orientation, including HR policies, benefits information, timekeeping expectations, payroll-related information, and required employment documentation.
Provide administrative support for all employee benefit programs, including enrollments, changes, qualifying life events, open enrollment, 401(k), HSA/FSA-related administration, and maintenance of benefit records.
Assist employees with day-to-day HR questions and provide timely guidance regarding benefits, HR processes, policies, time and attendance, payroll-related questions, and other employee needs; coordinate with the appropriate resource when additional assistance is required.
Serve as an administrator for time and attendance by reviewing records for completeness and accuracy, assisting employees and supervisors with corrections, and helping ensure timekeeping deadlines are met.
Coordinate payroll-related information with the Payroll Manager, including time and attendance data, employee changes, deductions, benefit updates, and other documentation needed for accurate payroll processing.
Assist with FMLA and other leave administration duties, including providing required forms, maintaining documentation and tracking records, communicating routine information to employees, and supporting required follow-up under the direction of HR leadership.
Maintain accurate and confidential personnel, medical, I-9, benefit, training, and other HR records in accordance with company procedures and applicable recordkeeping requirements.
Maintain and update employee rosters, directories, HR system information, benefit information, job titles, wage information, emergency contacts, training records, and other employee data as assigned.
Assist with employee benefit questions and issues, including helping employees connect with benefit carriers or representatives when additional support is needed.
Prepare, maintain, and distribute HR forms, reports, correspondence, and other administrative documentation.
Support employee status changes, terminations, and other HR administrative processes as assigned.
Assist with the coordination and support of employee engagement events and activities.
Assist with special HR projects and perform other related duties as requested to meet the ongoing needs of the organization.