Human Research Protection Program Administrator

University of Virginia•Charlottesville, VA

6d•$31 - $34•Hybrid

About The Position

The University of Virginia is currently seeking a Human Research Protection Program Administrator to join the Human Research Protection Program (HRPP) Office. This position will provide general administrative support for the HRPP office and coordinate activities promoting the ethical conduct of research and protection of participants in the University’s clinical trials and non-clinical health research programs. The successful candidate must be an effective communicator with strong attention to detail and organizational skills to ensure accurate recordkeeping while maintaining the confidentiality of sensitive information.

Requirements

Bachelor’s Degree or combination of education and related experience in lieu of a degree required.
3+ years of relevant experience required.
Background checks will be conducted on all new hires prior to employment.
This position will not consider candidates who require immigration sponsorship now or in the future.

Nice To Haves

Experience using the Huron Electronic Institutional Review Board (eIRB) platform.
Experience using Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and Adobe Acrobat.

Responsibilities

Review incoming Institutional Review Board (IRB) protocol submissions for completeness, accuracy, and adherence to submission requirements
Assign submissions to the appropriate review pathway (e.g., exempt, expedited, full board) and reviewer based on regulatory criteria
Draft and retain IRB members appointment letters
Develop and manage IRB pre-meeting and full board meeting calendars across multiple panels
Prepare and distribute meeting agendas, protocols, and supporting materials in advance of meetings
Coordinate logistics for IRB meetings, including scheduling and virtual/in-person setup
Ensure and verify that the meeting meets and retains quorum during the meeting
Document the vote during the institutional review board meeting
Compile accurate and detailed IRB meeting minutes that capture regulatory-required elements, discussions, and determinations
Prepare the meeting minutes for the following meeting to allow for board review and vote
Send notifications to investigators regarding study status
Perform administrative closures of studies when there is study abandonment
Retain and reconcile paper and electronic records
Perform other duties as assigned