HSEQ Administrator

Arena Event Services•Oak Creek, WI

1d•$50,000 - $65,000•Onsite

About The Position

At Arena, we turn bold ideas into unforgettable experiences. Our teams design, build, and deliver world‑class event spaces for global names like Formula 1, the Ryder Cup, and the PGA Tour — and we do it on some of the biggest stages in the world. With projects across the US, UK, Middle East, and Asia, you’ll gain hands‑on experience, work with industry experts, and see your work come to life in real time. If you’re looking for a fast‑paced environment, real responsibility, and the chance to be part of something exciting from day one, Arena is the place to grow your career. If you’re the person who makes sure every document is airtight, every deadline is met, and every team has what they need to stay safe — this role was built for you. As our HSEQ Administrator, you’ll be the operational backbone of Arena’s safety program, keeping our teams compliant, prepared, and protected across every project site, warehouse, and field operation we run. You’ll own the HSEQ Safety Hub on SharePoint, coordinate Site-Specific Safety Plans for projects ranging from the PGA Tour to FIFA events, maintain training and certification records, and produce the dashboards and reports leadership relies on. This is a high-visibility coordination role where your attention to detail directly impacts the safety of people on the ground.

Requirements

Associate’s or Bachelor’s degree in Occupational Health & Safety, Environmental Science, Business Administration, or related field — or equivalent work experience
2+ years in an administrative, compliance, or safety-support role
Strong proficiency in Microsoft Office Suite — especially Excel, Teams, and SharePoint — with sharp attention to data accuracy
Demonstrated ability to juggle multiple deadlines with strong written and verbal communication skills
Working knowledge of OSHA regulations and general safety compliance principles

Nice To Haves

Experience in event production, construction, logistics, or other project-based operations environments
Familiarity with ISO 45001 or other safety management systems
Experience with Power BI or similar data visualization tools
OSHA 10 or OSHA 30 certification

Responsibilities

Partner with Project Managers 60–90 days before each project kicks off to coordinate Site-Specific Safety Plans (SSSPs). Ensure every plan is uploaded, current, and aligned with Arena SOPs and client requirements for events like the PGA Tour, USGA, IOC, and FIFA.
Serve as the primary admin for our SharePoint-based HSEQ Safety Hub. Keep SOPs, forms, alerts, and project files organized and accessible, and lead adoption of new tools and digital workflows across the team.
Maintain training and certification records (PIT, MEWP, OSHA), track incidents and near misses, support ISO 45001 alignment, and coordinate post-incident documentation.
Build and maintain Excel/Power BI dashboards tracking incident trends, training compliance, and TRIR. Prepare monthly and quarterly HSEQ reports and coordinate PSIF review meetings.
Coordinate meetings, communications, vendor relationships (training providers, medical services), PPE planning, and signage procurement.