HRIS & Payroll Systems Specialist

Mille Lacs Health System•South Harbor Township, MN

102d

About The Position

The HRIS & Payroll Systems Specialist manages end-to-end payroll processing and optimizes HRIS functionality to support organizational goals. This role serves as the HRIS subject matter expert for payroll, benefits, timekeeping, and workforce management, ensuring data integrity, compliance, and efficient workflows. Responsibilities include system configuration, testing, reporting, and process improvement initiatives. Under the direction of the Human Resources Manager, the analyst ensures accurate payroll administration and maintains compliance with federal and state regulations.

Requirements

Bachelor's Degree is required. An Associate's degree with additional relevant experience may be considered in lieu of a Bachelor's Degree.
Minimum 3 years of experience in payroll administration and HRIS management.
Proficiency in HRIS platforms (Dayforce preferred) and advanced Excel skills; ability to configure and troubleshoot systems.
Knowledge of payroll regulations, wage and hour laws, COBRA, ERISA, and FMLA.
Strong interpersonal and collaboration skills; able to build effective relationships across all levels of the organization.
Excellent written and verbal communication skills, including the ability to explain technical concepts to non-technical audiences.
High attention to detail with strong organizational, time management, and prioritization abilities.
Advanced analytical and problem-solving skills; capable of interpreting data and identifying trends.
Technical proficiency with HRIS platforms, payroll systems, and data reporting tools; strong computer literacy including advanced Excel.
Demonstrated ability to maintain data integrity and confidentiality in all HRIS and payroll processes.
Ability to work independently and as part of a team in a fast-paced environment.
Commitment to accuracy, thoroughness, and continuous process improvement.

Nice To Haves

Experience with retirement plan administration (403B, 457) preferred.
Project management experience is a plus.
Fundamental Payroll Certification (FCP) preferred.
Certified Payroll Professional (CPP) preferred.

Responsibilities

Configure, test and implement HRIS updates and enhancements.
Maintain system tables and documentation to ensure accuracy and compliance.
Execute bi-weekly payroll, validate data, and generate required reports.
Ensure compliance with federal and state regulations and maintain relationships with external agencies.
Troubleshoot HRIS issues, perform scheduled maintenance, and recommend solutions to optimize functionality.
Identify and implement workflow enhancements and policy updates in collaboration with leadership and vendors.
Develop and maintain standard and ad hoc reports using HRIS reporting tools.
Monitor data integrity and provide actionable insights.
Create user guides and train managers and super-users on new features and processes.
Stay current on HRIS capabilities, payroll regulations, and industry best practices.
Participate in user groups and training sessions.
Serve as the primary resource for staff and leadership to resolve payroll-related inquiries and discrepancies.
Provide timely, accurate assistance and ensure a positive customer service experience while maintaining confidentiality and compliance standards.