HRIS Coordinator

Excelsior•Albany, NY

1d•Hybrid

About The Position

The HRIS Coordinator plays a crucial role in supporting and optimizing our HRIS while assisting with related general HR-related administrative tasks. This position is expected to manage and maintain the integrity of employee data, ensuring accuracy and confidentiality. The Coordinator will be responsible for providing excellent customer service, assisting with employee onboarding, and contributing to the overall efficiency of HR operations.

Requirements

Bachelor's degree from a regionally accredited college or university
Human Resources systems experience
General knowledge of Human Resource Management principles and practices.
Working knowledge of HRIS systems and data management.
Proficiency in Microsoft Office Suite, including Microsoft Excel.
Strong organizational skills and attention to detail.
Excellent communication and interpersonal skills.
Ability to maintain confidentiality and handle sensitive information.
Demonstrated problem-solving abilities.
Experience with employee onboarding processes.
Ability to work independently and as part of a team.
Experience in administrative functions.

Nice To Haves

Experience with HRIS systems.
Familiarity with HRIS reporting and analytics.
Experience in a business administration environment.
Experience with writing process and system documentation.
3-5 years of experience in a Human Resources or related role.

Responsibilities

Administering and maintaining the HRIS and employee files, ensuring compliance, data accuracy, data privacy, and security.
Assisting employee onboarding processes, including completion and correction of data flowing from Recruiting and system access for new hires.
Ensuring staff documents flow appropriately through Recruiting, Onboarding, HRSD into employee’s UKG documents. Any missing documents identified and corrected.
Providing support to employees and HR staff regarding HRIS functionality and data inquiries, demonstrating excellent customer service.
Becoming a resource for system questions across all parts of UKG.
Reaching out to IT regarding any data flow issues to downstream systems including SIS, Faculty Management, Watermark, and Canvas.
Working in UKG and with IT to resolve any employee access issues.
Serving as the primary administrator for UKG Document Manager managing access and assisting with automated document creation campaigns.
Assisting HR Users in UKG People Assist to Archive and file employee requests.
Uploading Resume/Transcripts to Faculty Management or Watermark or providing access for it to be completed by Administrators of those systems.
Providing Canvas access in old SIS until decommissioned.
Reacting to Payroll Audit reports for missing employee information.
Assisting with annual Salary Review as requested including adding statements to employee files.
Participating in HRIS system audits to ensure data integrity and compliance.
Learning existing UKG reports and working toward creation of new reports.
Taking ownership of quarterly HR dashboard reports.
Utilizing Microsoft Excel, for data analysis, reporting, and administrative functions.
Assisting with updating directions related to HRIS tasks and projects.
Contributing to development and implementation of HRIS-related functionality.
Collaborating with HR team members to streamline HR processes and improve operational efficiency.
Assisting in the creation and maintenance of job descriptions, ensuring they are up-to-date and accurate.
Managing movie tickets- purchase tickets, sell, reconcile, and provide money to Fiscal.
Pulling old physical files of terminated staff and filing in terminated drawer. Moving term files to compliance room. Destroying very old files in compliance room after 7 years.
Pulling I-9 for terminated employees and moving to termed binder. Destroying terms after 1 year or 3 years from hire. Or updating Digital I9 retention date when no longer need to retain.
W2 distribution.
Background checks for annual award winners.
Other projects as assigned.