HR & Workforce Administration Specialist

Transportation Management Services Inc• Frederick, MD, US, MD

1d•Onsite

About The Position

Reporting to the Director, People Operations, Major Events, the HR & Workforce Administration Specialist is responsible for the planning, coordination and execution of specific associated tasks that supports the overall running of the Organization from a HR & Workforce perspective. This position plays a pivotal role working across multiple functions to ensure a smooth and positive employee experience throughout the lifecycle of employment as well as working closely with Finance on matters relating to HR and accounting compliance.

Requirements

Individual must be legally authorized to work in the United States
Bachelor's degree in Human Resources, Business Administration, Workforce Management, or a related discipline
3–5 years of experience in Human Resources Administration or HR Operations
Experience administering HRIS platforms (preferably ADP Workforce Now)
Experience supporting payroll and employee benefits administration
Knowledge of U.S. employment legislation and HR compliance requirements
Experience handling confidential employee information
Strong experience producing reports and analyzing HR data
Experience supporting large-scale projects or major events and/or transportation operations
Experience working with multiple workforce types, including temporary and seasonal
Advanced level of Microsoft Office particularly in Excel (additionally required Word, PowerPoint, Project), planning software, and online collaboration tools
Knowledge and ability to serve as the Subject Matter Expert across areas of responsibilities
Ability to handle and maintain a high level of sensitive information, in relation to the HR & Workforce and Accounts & Finance industry
Excellent written and oral communication skills: Ability to effectively present and communicate information to all levels of employees within the Company
Cross-cultural and emotional intelligence developed from years of working with a plethora of people from different backgrounds
High level of attention to detail
Self-motivated and confident in producing reports with large amounts of data accurately
Hardworking and reliable, flexible and adaptable
Strong time management skills to ensure work is delivered to determined deadlines and prioritized effectively
Strong data analytics, with ability to identify problems and determine solutions
Represent TMS with the highest standards of professionalism and integrity in all meetings and communications
Ensure timely and effective communication with internal teams and external partners
Maintain organized documentation within company systems and share key information as required

Nice To Haves

Private sector benefits administration experience preferred

Responsibilities

Overall HR system administration, ensuring all workflows and processes are established and productive
Maintain accurate employee records and personnel files in accordance with company policies and applicable labor laws
Conduct regular HR system audits to ensure data accuracy and integrity. Assist with internal and external audits relating to HR compliance and employee records
Monitor mandatory compliance training and maintain completion records
Healthcare and benefits open enrollment and day to day administration. Supporting employees with enrollment queries, HR system set-up and monthly reconciliation of carrier invoices against payroll deductions to ensure accuracy of coverage and billing
Administration of 401k enrollments and communications for applicable employees
Scheduled compliance reporting as required by the Accounting and Finance department
Administration of updates to the Employee Handbook and internal policies and procedures. Communicate changes and ensure the latest versions are available to all employees
Management of the general HR email inbox, responding to emails in a timely manner
Employee engagement, internal announcements to full-time staff and mass communications to part-time staff for peak business periods
Affordable Care Act management and administration
Coordination of updates to the Company contact list and organizational chart
Complete employment verifications and investigate any unemployment claims
Workmen’s compensation claims through logging and filing any accidents, communicating to management as needed
Partner with Payroll to investigate and resolve payroll discrepancies as received by employees
Maintain HR templates, forms, and standard operating procedures (SOPs)
Produce regular workforce reports and dashboards including headcount, turnover, vacancies, recruitment metrics, leave balances, and diversity reporting
Analyze workforce data and identify trends to support decision-making
Assist with company events and employee wellbeing initiatives
Ensure HR documentation remains current and compliant with legislative requirements
Support implementation of new HR initiatives and projects
Identify opportunities to improve HR processes and automation
Develop process documentation and training guides
Recommend system enhancements and workflow efficiencies
Recruitment, onboarding and HR assistance (PTO, terminations etc.) for both core business and major event divisions in both the US and internationally as needed
Support to Executive Management as requested on all people related activities