HR Talent Acquisition Coordinator

University of Wisconsin Stout • Madison, WI

3d

About The Position

The HR Talent Acquisition Coordinator is an impactful role on the UW System Human Resources Executive Recruitment team, supporting the search for senior- and executive-level talent. The coordinator works with executive recruiters, search committees, hiring authorities, and HR colleagues to develop search strategies, build high-quality candidate pools, and support effective hiring practices. The role includes sourcing candidates, coordinating interviews and travel, maintaining applicant tracking information and recruitment records, and communicating with candidates throughout the search process.

UW System Human Resources partners with UW System Administration and its 13 universities, providing strategy and leadership support across the employee life cycle, including talent acquisition, executive recruitment, employee engagement, learning and development, performance management, compensation, and total benefits.

The office is located at 780 Regent Street in Madison, Wisconsin. Telecommuting or hybrid work options may be available, and in-state travel may be required. Residency in or relocation to Wisconsin is required. Telecommuting agreements may change. This is a full-time, salaried, exempt academic staff position. Well-qualified candidates can expect a starting annual salary of $58,000–$65,000, depending on education, related experience, and qualifications.

Requirements

• Associate’s degree or equivalent relevant experience.
• Demonstrated experience sourcing and developing diverse candidate pools.
• Experience using Microsoft Office Suite, including creating presentations and reports.
• Residency in or relocation to Wisconsin is required.
• Applicants must ensure their eligibility to work in the United States without the need for employer sponsorship.

Nice To Haves

• Experience supporting executive recruitment or executive search processes.
• Knowledge of effective interview techniques, resume evaluation, and candidate mapping.
• Familiarity with applicant tracking systems.
• Experience working in a higher education system.

Responsibilities

• Assist with sourcing and recruiting for senior- and executive-level searches, developing active and passive candidate pipelines through job boards, resume databases, professional networks, and direct outreach.
• Assist the Executive Recruitment team and hiring authorities in crafting search strategies.
• Screen resumes, contact potential candidates, recommend top candidates, and maintain detailed screening metrics.
• Participate in search committee meetings to support the search process.
• Coordinate candidate logistics, including interview scheduling, campus visits, and travel arrangements.
• Maintain the applicant tracking system and warm, professional communication with candidates throughout the process.
• Research talent trends and build relationships with passive candidates for future recruitment needs.
• Maintain HR recruitment files, logs, and reports in compliance with FERPA and applicable privacy regulations.

Benefits

• Excellent benefits package for Universities of Wisconsin employees; details are available through the Faculty, Academic Staff & Limited Appointees or University Staff benefits information.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree