HR Staffing Representative

BCPS•Towson, MD

7d•Onsite

About The Position

Oversees the processing of a variety of transactions, forms, and documents associated with the recruitment, hiring, onboarding, and retention of staff. May lead and guide the work of others. Performs highly specialized and technical administrative and secretarial functions, which requires advanced knowledge of a specialized area in human resources. Performs a variety of administrative services as directed by the human resources (HR) professionals.

Requirements

Completion of high school or appropriate equivalent.
Five years’ experience working in an administrative support capacity.
Knowledge and understanding of human resources practices, related laws and regulations, BCPS policies and procedures, and master agreement provisions.
Knowledge of office practices and procedures.
Knowledge of personal computers.
Skill in the use of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Skill in setting up and maintaining electronic database and paper filing systems.
Skill in gathering and compiling information for reports.
Ability to establish and effective working relationships.
Ability to maintain confidential information.
Ability to communicate effectively both orally and in writing.
Must be client focused and detail oriented.
Must possess strong organizational and interpersonal skills, a self-starter who can work independently on many diversified tasks simultaneously.
Ability to work in a very fluid environment with guidelines but significant variation.
Citizenship, residency or work VISA in United States required

Nice To Haves

College level coursework preferred.
Administrative experience directly related to human resources administration and/or recruitment and staffing programs preferred.

Responsibilities

Processes forms, documents, and records associated with the hiring of staff.
Reviews, analyzes, audits, and verifies documents for completeness, accuracy, and compliance with established policy and procedural requirements.
Assists the HR professionals in verification of all required pre-employment documents.
Examines transcripts and work experience for salary credit/recognition.
Utilizes HR systems to include applicant tracking, onboarding/offboarding, and the human resources information system to process, track, and maintain data.
Provides support to applicants, new hires, and others with these applications.
Creates, prepares and sends a variety of office communications.
Reviews outgoing communication to align with Baltimore County Public Schools (BCPS) and HR staffing processes.
Creates correspondence, memos, flyers and other documents.
Assists with the maintenance of office databases, spreadsheets, and logs.
Assists new hires with salary discrepancies and issues related to payroll.
Researches, investigates, and problem solves individual issues while collaborating with various offices within human resources (e.g., benefits, retirement, absence management, and employee dispute resolution) and fiscal services.
Serves as support to applicants needing technical support with applicant tracking and onboarding systems.
Provides information regarding the hiring, transfer, and separation processes to employees, applicants, and others.
Creates and releases job postings for vacant positions, creates interview series, schedules candidates for interviews, and assembles interview materials.
Manages candidate pools and enters screening results.
Reviews, compiles, processes, and reconciles receipts, invoices, expense reports and related financial documents.
Prepares and maintains records of purchases and other office financial activities.
Records monitors, and reports budget expenditures.
Researches and gathers information used in budget preparation.
Assists with planning recruitment events and attends events as needed.
Schedules appointments and meetings.
Arranges for facilities and materials required for meetings, recruitment efforts, and job fairs.
Prepares agendas and takes minutes of meetings.
Prepares meeting notes for distribution.
Coordinates the storage, retrieval, and dissemination of information, data, files, and documents pertaining to office operations.
Creates, organizes, and maintains electronic and paper documents and personnel files.
Assists with the archival and disposal of files.
May assign, review, and coordinate the work of other administrative support/clerical positions.
Performs other duties as assigned.