HR Specialist

Genesee Scientific Corporation • Chicago, IL

16h • Remote

About The Position

The HR Specialist supports the day-to-day operations of the Human Resources function, ensuring accuracy, organization, and positive employee experience. This role provides administrative support across HR processes, including payroll, employee data, reporting, recruiting coordination, onboarding, and general HR operations.

Requirements

• Associate or bachelor’s degree preferred, or equivalent work experience
• 3+ years of Human Resources experience, including benefits, payroll, or HR administrative support preferred
• Experience with HRIS/payroll systems such as Paylocity, ADP, or Workday preferred
• Experience supporting onboarding, employee documentation, and HR operations preferred
• Strong organizational, administrative, and time management skills with high attention to detail
• Strong communication and interpersonal skills with a professional and approachable demeanor
• Ability to handle confidential information with discretion
• Ability to prioritize multiple tasks and work effectively in a fast-paced remote environment
• Self-motivated, dependable, and able to work independently
• Proficient with Microsoft Office Suite including Word, Excel, PowerPoint, Outlook, and Teams
• Candidates must be legally authorized to work in the United States without the need for current or future employer sponsorship.
• Employment offers are subject to successful completion of a background check and pre-employment drug test.

Responsibilities

• Maintain accurate employee records and update HRIS data
• Ensure proper recordkeeping and confidentiality standards are followed
• Organize HR files and support document management
• Assist with updates to HR documents, including company policies
• Prepare routine HR reports (headcount, turnover, etc.)
• Assist with gathering documentation for audits
• Maintain organized HR data and update organizational charts as needed
• Assist with tracking employee training and certifications
• Maintain I-9 documentation and support file audits
• Ensure labor law postings are current
• Assist with onboarding logistics and new hire documentation
• Maintain onboarding materials and ensure a smooth new hire experience
• Is the primary contact with Paylocity to manage employee data and payroll processes
• Responsible for payroll activities in partnership with Paylocity to ensure employees are paid accurately and on time
• Assist with payroll audits and employee inquiries
• Provide administrative support for benefits and open enrollment
• Track leave of absence, workers’ compensation and OSHA documentation
• Schedule meetings, interviews, and HR-related activities
• Prepare basic HR documentation and correspondence
• Support special projects and assist with updating job descriptions

Benefits

• Training and professional growth initiatives, including comprehensive onboarding programs for new team members
• Competitive compensation packages
• 401 (k) retirement savings plans
• Medical, dental, vision, life, short- and long-term disability and employee assistance programs
• Paid time off including vacation, sick and 12 holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree