HR Specialist

Coastal Bend College•Beeville, TX

About The Position

Coastal Bend College is seeking a dedicated and dynamic HR Specialist to join the Human Resources team. The position supports recruitment, onboarding, employee engagement, and professional development, as well as benefits and payroll functions as needed. The HR Specialist helps create a positive employee experience, support organizational effectiveness, and promote compliance with college policies and applicable regulations. The role serves as the primary contact and departmental resource for the Applicant Tracking System (ATS), coordinates applicant interviews, manages pre-boarding, and supports recruitment and selection. It develops and improves onboarding for new employees, conducts orientation, coordinates resources and access, and evaluates onboarding through feedback. It also identifies training needs, coordinates professional development activities, supports employee engagement and career development initiatives, and assists employees and supervisors with professional goals. The HR Specialist develops working knowledge of payroll, timekeeping, reconciliation, and benefits processes; provides related administrative support; protects sensitive information; maintains records; prepares reports; and supports audits and information requests. Work is generally performed in an office setting and may occasionally involve travel to CBC sites and conferences or outdoor work supporting college events.

Requirements

Associate’s degree in Human Resources, Business Administration, Education, or a related field.
One year of experience in human resources, preferably in an educational setting, with experience in recruitment, onboarding, employee engagement, or employee development.
General understanding of human resources practices, employee development, adult learning principles, and community college operations.
Ability to learn and support payroll, reconciliation, and employee benefits processes.
Excellent interpersonal and communication skills and ability to build effective relationships with diverse stakeholders.
Strong organizational skills and attention to detail.
Ability to maintain confidentiality and handle sensitive information appropriately.

Nice To Haves

Bachelor’s degree in Human Resources, Business Administration, Education, or a related field.
Two years of experience in human resources.
Experience with recruitment, onboarding, employee engagement, payroll support, benefits administration, or reconciliation processes.
Proficiency in HR software, applicant tracking systems, and Microsoft Office Suite.
SHRM or HRCI certification, or the ability to complete certification within six months.

Responsibilities

Serve as the primary contact and departmental resource for the Applicant Tracking System (ATS).
Coordinate and schedule applicant interviews through the ATS.
Manage the pre-boarding process for new hires and support recruitment and selection.
Maintain accurate and timely recruitment records and communicate with applicants, hiring managers, and college stakeholders.
Develop, implement, and improve onboarding processes for new employees.
Conduct orientation sessions and prepare training materials about college policies, culture, procedures, and resources.
Coordinate with department heads to ensure new employees have necessary equipment, resources, system access, and materials.
Monitor onboarding processes, gather feedback, and maintain onboarding records and documentation.
Identify training needs and assist in designing employee growth and career-development programs.
Coordinate and deliver workshops, seminars, and training sessions.
Manage and evaluate professional development programs and coordinate with external educational organizations and training providers.
Maintain employee training and professional development participation records.
Support workplace culture and employee engagement initiatives, recognition activities, surveys, and retention programs.
Provide resources and guidance related to career development plans, mentoring, and succession planning.
Support employees and supervisors in setting professional goals and evaluating progress.
Assist in identifying and developing employees for future leadership and critical roles.
Gather and communicate employee feedback to support workplace and employee-experience improvements.
Develop working knowledge of payroll processes, timekeeping requirements, and related HR procedures.
Assist with payroll activities, review information for completeness and accuracy, and coordinate corrections.
Learn and assist with reconciliation involving payroll, benefits, employee records, and related financial or HR data.
Provide administrative support for benefits enrollment, changes, employee inquiries, communications, and documentation, including coordination with vendors and internal departments.
Maintain confidentiality and safeguard sensitive employee, payroll, and benefits information.
Collaborate with HR team members and other departments on cross-functional processes.
Maintain accurate records in accordance with college and regulatory requirements and ensure adherence to college policies and applicable federal, state, and local regulations.
Prepare reports on recruitment, onboarding, professional development, employee engagement, and other HR functions.
Support audits, reviews, and information requests by compiling accurate and timely documentation.
Perform additional duties as assigned.