HR Specialist

Ace Sanitary Holdings•Arcade, NY

22h•Onsite

About The Position

The Human Resources Specialist performs specialized duties related to Human Resources, ensuring accurate and reliable HR processes and operational support. This position handles confidential information and sensitive situations, requiring good judgment and discretion. The ideal candidate is detail-oriented, organized and passionate about supporting a dynamic manufacturing workforce. Learn more at www.steelobrien.com

Requirements

Excellent organizational skills and attention to detail.
Strong ability to assess a situation/task/project and independently take action to address/complete it.
Knowledge of office management systems and procedures.
Ability to operate general office and computer equipment.
Excellent written and verbal communication skills.
Proficient in Microsoft Office Suite or similar software.
Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.
Ability to maintain confidential information and exercise good judgement.
Ability to represent the company favorably with employees and exemplify company values.
Act as a champion of company culture, ethics and safety.
Demonstrate ability to gain trust and respect of employees at all levels of the organization.
Demonstrate empathy and advocate for employees.
Listen respectfully to ideas and concerns, and communicate in a positive manner with all employees.
Associate degree in HR, business or a related field, or equivalent experience required.
Two or more years of HR-related experience, preferably in a manufacturing or distribution setting.
Knowledge of or willingness to learn relevant labor laws, safety standards and HR best practices
Able to perform the physical demands of the job, including: Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.
Ability to safely navigate a manufacturing environment.
Attendance on a regular, consistent basis is mandatory.

Nice To Haves

Bachelor’s degree preferred.
HR certification such as aPHR, PHR, or SHRM-CP is a plus

Responsibilities

Provides general HR support for smaller locations including employee relations, training, engagement activities, and the field HR recruiting responsibilities.
Consults with HR Director for discipline, terminations, complaints and other sensitive situations.
Builds positive professional relationships and fosters an inclusive environment, conducive to employee engagement and growth.
Processes and maintains HR documentation and records as required.
Resolves employee and supervisor time and attendance questions, reviewing time cards and resolving issues prior to payroll deadlines, tracking exceptions such as boot reimbursements, and distributing checks.
Serves as a payroll processing backup.
Monitors attendance, identifies excessive absence, and consults with management and HR Generalists on attendance warnings.
Responsible for hiring candidates from the hiring module into the HRIS, configuring badges, coordinating the new hire checklist, submitting IT tickets, ensuring completion of new hire reviews, and related tasks.
Supports offboarding via coordinating the offboarding checklist, collecting badges, fobs, computers and other company equipment, terminating in the HRIS, submitting IT tickets and related tasks.
Administers employee benefits including processing invoices, running reports, and assisting employees with their benefit-related needs.
Answers frequently asked questions from applicants and employees relative to standard policies, procedures, benefits, hiring processes, etc.
Prepares routine reports for use by HR and Operations.
Assists with or coordinates projects and events, such as HR events, benefits open enrollment, performance management events, employee communications, company-wide meetings, etc.
Coordinates and/or supports employee engagement activities.
Assists with training programs and may conduct instructional and informational activities.
Prepares and edits professional documents and correspondence for the organization.
Protects employee confidentiality and complies with applicable federal, state, local, and company regulations and policies.
Performs other related duties as assigned.
Serves as the primary onsite field HR contact to welcome, escort, and manage the experience of candidates for onsite interviews.
Receives walk-in applicants and resume drop-offs at the Arcade site; captures walk-in applicant intake information and routes to the centralized Talent Acquisition team for screening and disposition.
Responds to walk-in and call-in inquiries on application status; escalates active-requisition questions to the centralized Talent Acquisition team.
Represents Steel & O’Brien at local career fairs; coordinates collateral and logistics with the centralized Talent Acquisition team and Marketing.
Facilitates onsite Predictive Index completion for candidates without email or computer access.
Hosts staffing agency representatives during onsite visits to Arcade.
Owns full-cycle recruiting for a modest portfolio of requisitions assigned by the HR Director in partnership with the centralized Talent Acquisition team, based on site and business need.
Partners with hiring managers on intake, sourcing strategy, screening, interview coordination, and offer through close for assigned requisitions.
Manages candidate activity and pipeline data in the ATS to ensure accuracy and timely disposition for assigned requisitions.
Maintains a concurrent requisition load consistent with HR team capacity standards, with assignment and prioritization set by the HR Director.
Aligns with the centralized Talent Acquisition team on agency engagement, vendor portals, and posting standards for assigned requisitions.