USA HR Specialist

Farmina•Reidsville, NC

17d

About The Position

The HR Specialist North America provides hands-on administrative, operational and coordination support to the Senior HR Manager of North America across the United States, Canada and Mexico. The role supports consistent employee lifecycle processes, accurate HR records and timely follow-up in alignment with Farmina’s global HR standards. Reporting directly to the Senior HR Manager of North America, the position supports HR business partnership, employee relations, compliance and regional initiatives. Strategic decisions, sensitive matters, approvals and leadership of the regional HR function remain with the Senior HR Manager. The role supports HR requests from regional leaders and managers; recruitment coordination and workforce planning; employee-relations documentation and compliance administration; benefits, payroll inputs and HR operations; HRIS data and reporting; performance, talent and development processes; onboarding and offboarding; and regional projects and collaboration with Global HR. It offers broad exposure to North American HR operations and is suited to an organized, service-oriented HR professional who values accurate execution, employee support and learning within an international organization.

Requirements

Approximately 3 to 5 years of HR generalist, specialist or HR operations experience.
Practical experience with HR administration, recruitment coordination, employee records, benefits, payroll inputs and performance processes.
Experience handling confidential employee information, appropriately escalating sensitive issues and supporting an HR manager or HR leadership team.
Working knowledge of US HR practices and compliance requirements.
Experience with external payroll providers, benefits vendors and legal advisers.
Experience working with HRIS platforms.
Bachelor's degree in Human Resources, Business Administration, Psychology or a related discipline.
Fluent English.

Nice To Haves

Experience supporting a multi-location organization.
Exposure to Canadian and Mexican HR processes.
BambooHR experience.
Experience in manufacturing, FMCG, consumer goods, pet food or a fast-growing international business.
Experience collaborating with a global or European headquarters.
SHRM, HRCI or an equivalent professional HR certification.
Spanish is highly desirable; additional languages are an advantage.

Responsibilities

Assist the Senior HR Manager with HR requests from North American leaders and managers, tracking actions and following up as directed.
Gather workforce information and prepare materials to help translate business priorities into HR actions; compile headcount data, organizational charts and workforce-planning documentation.
Track identified people risks, capability gaps and improvement actions for the Senior HR Manager’s review.
Prepare information and coordinate communications with Global HR at the Senior HR Manager’s direction.
Coordinate recruitment activities, including scheduling hiring discussions and interviews and assisting with job profiles, postings, sourcing logistics and candidate documentation.
Maintain candidate tracking records and coordinate offer paperwork, pre-employment checks and new-hire documentation following required approvals.
Collect compensation market information and benchmarking data for review.
Document and route employee-relations questions, performance concerns and workplace issues to the Senior HR Manager, and assist with approved follow-up.
Provide confidential administrative and documentation support for sensitive employee matters, reorganizations and terminations under the Senior HR Manager’s direction.
Track relevant employment-law updates and organize information for the Senior HR Manager and appropriate legal or specialist review; do not provide independent legal guidance.
Help communicate and administer approved global policies and country-specific procedures.
Assist with benefits enrollment, employee questions, renewals, records and vendor follow-up, escalating decisions as needed.
Accurately and promptly process and document approved hires, transfers, promotions, compensation changes and terminations.
Organize records and materials for payroll, HR and compliance audits, and track assigned corrective actions.
Maintain complete and accurate employee data in BambooHR and other relevant systems; monitor data quality, resolve inconsistencies and reinforce appropriate documentation.
Prepare workforce reports and provide management with timely visibility on HR indicators, risks and priorities.
Contribute to global HR technology, data-governance and process-improvement initiatives.
Coordinate regional performance-management, salary-review and incentive processes.
Support managers in setting objectives, providing feedback and addressing performance gaps.
Contribute to talent reviews, succession planning, development plans and retention actions for critical roles.
Coordinate mandatory training and support learning and employee-engagement initiatives.
Coordinate onboarding documentation, systems, equipment and required training; support managers with onboarding and integration plans.
Coordinate offboarding activities, system updates, benefits administration, asset returns and exit interviews.
Support regional HR projects by maintaining project trackers, preparing documents, coordinating meetings and following up on action items.
Compile regional feedback, document issues and escalate risks or proposed improvements to the Senior HR Manager.