HR Specialist

Property Appraiser of Miami-Dade County•Miami, FL

11d•Onsite

About The Position

This is professional work in the Property Appraiser of Miami-Dade County, providing administrative support for daily human resources (HR) operations. Employees are tasked with various HR duties, including payroll, benefits, personnel records, recruitment, and related management work. Their work may vary based on the assignment. Supervision is provided by a professional or administrative manager who reviews work for compliance with personnel rules and policies.

Requirements

Bachelor’s degree.
One year of experience in human resources, payroll, or business management is required.
Additional experience may substitute for the required education on a year-for-year basis.
Considerable knowledge of general human resources management theories and principles.
Ability to interpret and explain personnel policies, rules, and regulations.
Knowledge of specific regulations and procedures relating to the maintenance of personnel records.
Ability to create a culture of diversity, inclusivity, collaboration, and teamwork.
Extensive proficiency in computer software (Microsoft Office Suite).
Some knowledge of the provisions of current collective bargaining agreements as applicable to the area of assignment.
Some knowledge of specific regulations and procedures relating to disciplinary actions and grievances.
Ability to maintain a high level of confidentiality.
Ability to communicate clearly and concisely, verbally and in writing.
Ability to establish and maintain effective working relationships with PA staff, the Miami-Dade County Human Resources Department, and other public and private entities.
Ability to operate standard office equipment and keyboards.
Ability to walk short distances, and/or drive a vehicle to deliver and pick up materials.
Ability to read, speak, write, and understand English to effectively communicate with customers and employees by telephone, in written form, or face to face.
Ability to operate a computer keyboard, calculator, telephone, and similar office machines.
Ability to sit for long periods of time.
Attends work regularly at the designated place and time.

Responsibilities

Performs an assigned combination of administrative support of day-to-day human resource operations, including but not limited to creating and maintaining databases, office calendar, and sorting and delivering interoffice mail.
Assists with managing the payroll process and conducts audits to ensure accuracy and compliance with established rules and regulations. Ensures overtime hours worked by employees are authorized by the Department Directors. Oversees the processing of payroll changes, new hires, terminations, merit increases, etc. Communicate with all PA personnel, informing them of payroll and benefit open enrollment deadlines. Ensures that the payroll is processed in a timely manner. Maintains proper records of employee attendance and all leave requests.
Assists all PA employees with questions pertaining to payroll, leave, and employee benefits administration, ensuring smooth communication with employees and timely resolution of their queries.
Assists in reviewing and processing personnel evaluations. Reminds Department Directors and their supervisors to complete the late performance evaluations.
Assists the HR Director in policy formulation and compensation administration.
Performs data entry utilizing HR applications and develops ad/hoc reports as needed.
Responsible for the preparation of personnel files and performs personnel file maintenance while maintaining high standards of confidentiality of all employee records and information.
Provides guidance and processes forms related to benefits enrollment for health, flex benefits, life insurance, and deferred compensation.
Assists with scheduling preliminary interviews of applicants and preparation of all interview-related documentation.
Assists in the recruitment process by scheduling pre-employment screening, performing telephone interviews, and reference checks.
Assists with new hire orientation to include policies and procedures. Prepares orientation materials for presentation to newly hired staff.
Assists employees and supervisors with the basic interpretation of established HR policies and procedures.
Assists with annual compliance of the following policies: Emergency Preparedness Program, Financial Disclosures, Property Attestations, and Outside Employment requests.
Prepares Verifications of Employment (VOE).
Coordinates training activities for the PA.
Performs related work and special assignments as required.