HR Specialist, Systems & Talent

Evenflo Company, Inc.•Canton, MA

About The Position

The HR Specialist, Systems and Talent supports day-to-day HR operations and systems, focusing on efficient processes, accurate employee data and personnel records, and employee lifecycle activities. The role administers HR systems and supports onboarding, offboarding, performance management, recruiting, reporting, and process improvement. It works closely with the HR team, managers, IT, and external vendors and serves as a resource for employees and managers.

Requirements

Minimum of 3 years of Human Resources experience, including HR operations, HRIS administration, or employee lifecycle processes.
Hands-on experience with HRIS platforms.
Experience supporting onboarding, offboarding, employee records management, and HR reporting.
Working knowledge of HR principles, policies, practices, and applicable employment laws and regulations.
Familiarity with applicant tracking systems and recruiting processes.
Strong problem-solving skills, including troubleshooting HRIS issues, resolving data discrepancies, and identifying process improvements.
Ability to generate and analyze HR reports and dashboards to support data accuracy and HR decision-making.
Strong attention to detail and understanding of HR recordkeeping requirements, data integrity, and confidentiality.
Excellent organizational and time-management skills, including the ability to manage multiple priorities, coordinate across departments, and meet deadlines.
Strong communication and interpersonal skills to support employees, managers, HR colleagues, IT, and external vendors.

Nice To Haves

Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
UKG experience strongly preferred.
Familiarity with performance management processes, including employee goal-setting and annual reviews, preferred.

Responsibilities

Administer and maintain HR systems, including HRIS, ATS, LMS, and other HR platforms, ensuring accurate employee data and system functionality.
Process employee changes in UKG, including hires, promotions, transfers, compensation adjustments, status changes, and terminations.
Conduct system audits and data reconciliations to maintain data integrity and accuracy.
Respond to HR system and timecard inquiries, troubleshoot issues, and manage UKG cases and service requests.
Partner with HR, IT, and vendors on process improvements, system enhancements, workflows, integrations, system training, and evaluation of new HR technologies.
Generate and maintain HR reports and dashboards; prepare monthly parent-company reporting, including headcount and workforce planning data, and respond to ad hoc reporting requests.
Coordinate new hire onboarding, including background checks, orientation scheduling, stakeholder meet-and-greets, onboarding requirements, checklists, system access requests, and related activities.
Administer Form I-9 verification and reverification, maintain records, and conduct periodic compliance audits.
Participate in new hire orientation by presenting assigned HR topics and assisting employees with onboarding systems and tasks.
Coordinate offboarding, including separation checklists, system access removal, required documentation, and communications with HR, IT, and Payroll.
Calculate accrued unused vacation payouts under company policy and applicable state law; assign and track exit interview surveys.
Administer annual performance reviews and employee goal-setting in UKG, including workflows, assignments, communications, reminders, deadlines, completion tracking, status reports, and follow-up.
Provide performance-system support to employees and managers, maintain performance records, and identify process improvements.
Maintain complete, accurate, and confidential personnel files; conduct audits, resolve missing documentation, and appropriately handle sensitive records.
Maintain HRIS workflows, approval routing, security roles, and employee self-service resources.
Support system testing, release updates, integrations, process documentation, change communications, and end-user training.
Assist with recruiting coordination, including applicant tracking, interview scheduling, candidate communications, and offer/onboarding handoffs.
Prepare recurring headcount, turnover, and compliance reports and support HR projects and employee communications.
Administer and track employee training and compliance activities through the LMS, including course assignments, completion reporting, reminders, and follow-up.
Support additional HR activities as needed, including recruitment, benefits administration, employee communications, and recurring reporting.