HR Project Assistant

Walbec Group•City of Pewaukee, WI

About The Position

The HR Project Assistant is responsible for managing the end-to-end onboarding process for field employees, ensuring seamless system setup, asset provisioning, and compliance requirements from offer acceptance through completed onboarding. This role serves as the primary point of contact for new hires and hiring managers throughout the onboarding journey.

Requirements

Bachelor's degree in Human Resources, Business Administration, or related field
2+ years experience in HR operations or onboarding
Proficiency with HRIS platforms
Strong understanding of compliance requirements
Excellent organizational and project management skills
Detail-oriented with strong follow-through capabilities

Nice To Haves

Experience with field operations onboarding
Knowledge of DOT compliance requirements
Asset management experience
SHRM or HRCI certification
Process improvement experience

Responsibilities

Process and validate all employee data entry across multiple HRIS platforms
Configure system access and setup across all required platforms
Manage payroll system setup and benefits enrollment
Coordinate time and attendance system access
Setup project management and safety compliance systems
Coordinate procurement and delivery of all required equipment including mobile devices, laptops, and tools
Process safety equipment and uniform requests
Manage vehicle assignments when applicable
Coordinate access cards and key distribution
Track and monitor all asset provisioning timelines
Initiate and track drug screening processes
Process motor vehicle reports and background checks
Verify required certifications and licenses
Ensure completion of all safety documentation
Maintain compliance tracking systems
Process incoming Onboarding Request Forms
Maintain regular communication with new hires and hiring managers
Send welcome communications and first day instructions
Coordinate orientation schedules
Provide status updates to all stakeholders