HR/Payroll - Full-Time

PACS•Cape Coral, FL

About The Position

The HR/Payroll employee assists the DSD, DON, and Administrator with administering policies and implementing facility orientation. The role supports human resources operations, including recruitment, onboarding, employee records, benefits administration, training and in-service coordination, safety activities, compliance, and employee relations. The employee may also assist with supervision of an HR Assistant and works with the Risk Manager and assigned HRBP on complex cases. The role manages payroll workflows to ensure transactions are processed accurately and on time. Duties include maintaining payroll records, processing payments and manual or termination checks, monitoring garnishments and leave accruals, preparing reports and allocations, reconciling payroll, resolving discrepancies, and protecting confidential employee and payroll information. The position also assists with audits, facility surveys, incident records, and other duties assigned by the supervisor, DON, or Administrator. The position requires a high school diploma or equivalent and strong interpersonal, customer service, clerical, and computer skills. Two years of college is preferred, as is two years of administrative experience, preferably in an HR department. The work involves regular use of office equipment and a computer, occasional lifting or moving of up to 25 pounds, and may require assisting with resident evacuation or travel by car or airline. The work environment generally has low to moderate noise.

Requirements

High school diploma or equivalent required.
Strong interpersonal and customer service skills.
Ability to read, analyze, and interpret business and professional publications, technical procedures, and governmental regulations.
Ability to write reports, business correspondence, and procedure manuals and to present information and respond to questions from managers and employees.
Ability to apply fractions, percentages, ratios, and proportions to practical situations.
Ability to solve practical problems, work with concrete variables where standardization is limited, and interpret written, oral, diagrammatic, or scheduled instructions.
Knowledge of clerical functions and computer literacy.
Knowledge of office machines and equipment.
Ability to maintain confidentiality and work dependably.

Nice To Haves

Two years of college education preferred.
Two years of administrative experience, preferably within an HR department, is highly desirable.

Responsibilities

Assist the DSD, DON, and Administrator in administering policies and implementing facility orientation.
Organize new-employee orientation covering care philosophy and objectives, resident rights, safety, infection control, and facility policies and procedures.
Maintain knowledge of legal requirements and government reporting regulations affecting HR functions, and help ensure policies, procedures, and reporting comply.
Assist with recruitment and onboarding, including candidate screening interviews and scheduling.
Enter required information; gather information and prepare HR reports as needed.
Prepare or update employment records for hiring, transfers, promotions, and terminations.
Administer employee benefits programs, including insurance, pension plans, leave, and employee assistance.
Work with the Risk Manager on complex HR and workers’ compensation cases as needed; partner with the assigned HRBP on complex HR cases.
Schedule in-services timely, post notices in designated areas, and maintain orientation and in-service attendance records.
Help coordinate the safety program and schedule employee health examinations and tests as directed.
Document or coordinate required fire and internal disaster drills.
Advertise available facility positions as requested and provide information by answering questions and requests.
Assist with recording and filing incident and accident reports according to established procedures.
Maintain courteous and cooperative communication, good public relations, and effective working relationships with facility personnel and the public.
Protect resident protected health information and promptly report suspected or known disclosure violations to the Administrator.
Manage workflow to ensure payroll transactions are processed accurately and timely.
Process and monitor garnishment orders and other issues affecting payroll specifications.
Update payroll records based on approved changes to exemptions, insurance coverage, savings deductions, job titles, and department or division transfers.
Direct production and issuance of paychecks or electronic transfers; process manual checks and termination payroll checks within appropriate timeframes.
Prepare reports summarizing earnings, taxes, deductions, leave, disability, and nontaxable wages; prepare payroll allocation reports for the finance team.
Approve calculations of employee and employer tax and other payroll liabilities.
Monitor sick and vacation accruals and complete employment verifications.
Reconcile payroll before transmission, validate and report information, and resolve payroll discrepancies.
Answer payroll questions and requests while maintaining confidentiality and protecting payroll operations.
Conduct regular audits and corrections to help ensure facility compliance.
Participate in facility surveys and complete related duties as assigned.
May supervise an HR Assistant.
May assist with resident evacuation during emergencies and may travel by automobile or airline.