HR / Payroll Manager

PACS•San Francisco, CA

6d•$70,000 - $90,000

About The Position

San Francisco Post Acute is seeking an experienced, detail-oriented HR / Payroll Manager to support human resources operations, payroll processing, employee onboarding, benefits administration, and regulatory compliance at its skilled nursing facility. The role coordinates and administers human resources functions, employee orientation, payroll operations, benefits, employee records, and compliance activities. The HR / Payroll Manager works closely with the Administrator, Director of Nursing (DON), Director of Staff Development (DSD), Human Resources Business Partner (HRBP), and other facility leadership to support organizational goals, maintain regulatory compliance, and ensure employees are paid accurately and on time. The position requires professionalism, discretion, dependability, organization, and the ability to balance independent work with collaboration across facility leadership.

Requirements

Previous experience in human resources, payroll administration, or a combined HR / Payroll role is required.
Knowledge of payroll processing, employee benefits, onboarding, employee records, and HR compliance.
Experience handling confidential employee information and sensitive HR matters.
Strong organizational, analytical, communication, and problem-solving skills.
Proficiency with payroll systems, HRIS platforms, and Microsoft Office applications.
Ability to manage multiple priorities, meet deadlines, and work independently while collaborating with facility leadership.

Nice To Haves

Experience in a skilled nursing facility, post-acute care, or healthcare setting is strongly preferred.
Familiarity with California employment laws, payroll requirements, and final paycheck deadlines is strongly preferred.

Responsibilities

Support organizational goals, values, policies, and procedures while maintaining strict confidentiality of employee and resident information.
Ensure HR policies, procedures, and reporting practices comply with applicable federal and state laws and regulations.
Maintain and update employee records related to hiring, transfers, promotions, leaves of absence, and terminations.
Assist with recruitment, job advertising, candidate screening, interview scheduling, and onboarding.
Coordinate new-hire orientation covering resident rights, facility policies, safety, infection control, and standards of care.
Administer employee benefits, including health, dental, life, and disability insurance, retirement plans, paid time off, sick leave, and other applicable programs.
Respond to employee questions regarding HR policies, benefits, payroll, and employment records.
Partner with the assigned HRBP on complex employee relations matters and work with the Risk Manager as needed on workers' compensation and other complex HR cases.
Prepare HR reports, maintain accurate documentation, and conduct regular audits to support compliance.
Manage payroll workflows, review and validate payroll data, and ensure transactions are processed accurately and within established deadlines.
Process payroll adjustments, manual checks, final paychecks, garnishments, and other payroll-related orders and deductions in accordance with applicable requirements.
Review and update payroll records for tax withholding, insurance coverage, deductions, job titles, and department transfers.
Prepare payroll reports covering earnings, taxes, deductions, leave, disability, and other applicable wage information, as well as payroll allocation reports for the finance team.
Monitor paid sick leave and vacation accruals, maintain accurate employee balances, and verify payroll liabilities, including required taxes and payments.
Investigate and resolve payroll discrepancies, reconcile payroll accounts, complete employment verification requests, and respond to employee payroll inquiries.
Maintain payroll confidentiality and safeguard sensitive compensation and financial information.
Coordinate employee in-services, communicate and post training schedules, and maintain records of orientation, training, and in-service attendance.
Assist in coordinating required employee health examinations and screenings.
Coordinate and document required fire drills and internal disaster preparedness drills.
Assist with incident and accident documentation in accordance with facility policies and procedures.
Participate in facility surveys and assist with preparation of required documentation.
Support workplace safety initiatives and ongoing compliance audits.
Maintain professional working relationships with facility personnel, residents, families, and the public.
Promote positive employee relations and professional communication throughout the facility.
Provide timely and accurate information to employees and management; demonstrate regular attendance, reliability, initiative, and accountability.
Perform other duties as assigned by the Administrator or supervisor.