HR/Payroll/AP

PACS

21h•Onsite

About The Position

The primary purpose of this job position is to assist the DSD/DON/Administrator in administering policies and implementing facility orientation. This role supports organizational goals and values, requiring strict confidentiality, a team-oriented approach, and self-starting initiative. The position involves assisting with the orientation of new employees, maintaining knowledge of legal requirements and government reporting, and supporting recruitment and onboarding processes. Key responsibilities include data entry, report preparation, maintaining employment records, administering benefits programs, and coordinating with the Risk Manager on HR/WC cases. The role also involves scheduling in-services, maintaining attendance records, assisting with the safety program, coordinating health examinations, documenting drills, and promoting good public relations. Additionally, the position provides information, contributes to team efforts, ensures regular attendance and dependability, and may assist with payroll duties and facility surveys. A strong working rapport with inter-department personnel is essential. The role also includes assisting in recording incidents/accidents and filing, maintaining resident confidentiality, and performing other duties as assigned. A significant part of the role involves managing workflow for accurate and timely payroll processing, including managing garnishments, updating payroll records, issuing paychecks, preparing earnings reports, processing manual and termination checks, determining payroll liabilities, monitoring accruals, completing employment verifications, preparing payroll allocation reports, reconciling payroll, and resolving discrepancies. The position also involves answering payroll-related questions and maintaining confidentiality. Collaboration with the HRBP on complex HR cases and completing audits for compliance are also key functions. This position may have supervisor responsibilities for a HR Assistant.

Requirements

High School Diploma or equivalent required
2 years of administrative experience, preferably within an HR department is highly desirable.
Strong interpersonal and customer service skills.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from managers and employees.
Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Knowledge in clerical functions and computer literacy.
Must have knowledge of office machines and equipment.

Nice To Haves

Two years of college education preferred.

Responsibilities

Assist in organizing the orientation of new employees according to regulations which includes but is not limited to philosophy and objectives of care, resident rights, safety, infection control and the policies and procedures of the facility.
Maintains Knowledge of legal requirements and government reporting regulation affecting human resource functions and ensures policies, procedures and reporting are compliant.
Assists with recruitment and on-boarding of new employees. This will include candidate screening interviews and scheduling.
Assist in data entry of required information
Gathers information and prepares reports on various human resources topics as needed.
Prepares or updates employment records related to hiring, transferring, promoting and terminating.
Administers benefits programs such as life, health, dental and disability insurances, pension plans, vacation, sick leave, leave of absence, and employee assistance.
Works with the Risk Manager as needed on complex HR/WC cases
Ensure that in-services are scheduled timely and posted in designated areas.
Maintain current records of orientation and in-service attendance for each employee.
Assist in coordinating the safety program and scheduling pre-employment and current employee health examinations and tests as directed.
Document and/or coordinate all required Fire/Internal Disaster drills
Be courteous, considerate and cooperative when communicating with all facility personnel, residents and the public.
Promote and maintain good public relations on behalf of the facility.
Advertise available positions for the facility, as requested.
Provides information by answering questions and requests.
Contributes to team effort by accomplishing related results as needed.
Regular attendance and dependability.
May assist with payroll duties.
Participate in facility surveys.
Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the facility.
Assist in recording all incidents/accidents.
File in accordance with established policies and procedures.
Agree not to disclose resident’s protected health information and promptly report suspected or known violations of such disclosure to the Administrator.
Manage workflow to ensure all payroll transactions are processed accurately and timely.
Process and monitor garnishment orders and other issues that impact payroll specifications.
Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/ division transfers.
Pays employees by directing the production and issuance of paychecks or electronic transfers to bank accounts.
Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
Process manual checks.
Prepare and process termination payroll checks in appropriate timeframes.
Determines payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer's social security, unemployment, and worker’s compensation payments.
Monitor sick and vacation accruals.
Process and complete verification of employment.
Prepare payroll allocations reports for the finance team.
Reconcile payroll prior to transmission and validate and reports.
Balances the payroll accounts by resolving payroll discrepancies.
Provides payroll information by answering questions and requests.
Maintains employee confidence and protects payroll operations by keeping information confidential.
Partner with the assigned HRBP on complex HR cases, providing support and ensuring alignment with organizational policies and objectives.
Regularly completing audits and completing corrections to ensure the facility is in compliance.