HR Operations Specialist

The University of Kansas Health System•Lenexa, KS

1d•Onsite

About The Position

The HR Operations Specialist supports the new-hire employment process and experience, and accurately and promptly processes and audits HR transactions in Workday. The role establishes new employee records, answers employee and leader questions about employee information and payroll, and works with centers of excellence to resolve HR issues. It helps make onboarding quick, easy, and understandable for new employees and also provides inbound HR question support and assistance with unemployment management. The position is based at the Broadmoor Campus and is listed as day-shift, full-time work.

Requirements

High school graduate.
At least 2 years of experience working in Human Resources, Payroll, or Finance.
Excellent written, oral, and interpersonal communication skills.
Strong customer understanding and the ability to solve problems and communicate clearly in a positive manner.
Intermediate to advanced computer skills.
Ability to handle highly confidential information.
Excellent analytical, organizational, and problem-solving skills.
Ability to multitask and maintain a high level of accuracy while meeting deadlines in a fast-paced and challenging environment.
Working knowledge of HR systems, including Workday and Kronos.

Nice To Haves

Bachelor’s degree in Human Resources, Business Administration, or a related field from an accredited college or university.
PHR, SPHR, SHRM-CP, or SHRM-SCP certification.
Ability to read, write, and speak English.

Responsibilities

Assist new hires with onboarding and follow up about missing information, documents, and tasks such as direct deposit or tax forms.
Ensure onboarding tasks and documents are completed thoroughly and on time.
Audit new-hire electronic HR files and scan pertinent documents into employee records.
Audit and maintain electronic employee files, including documentation of primary-source verifications.
Create and maintain new-employee lists and distribute them to appropriate departments and hiring managers for New Employee Orientation.
Prepare documents and materials for New Employee Orientation and assist with setup, check-in, and collection of proper I-9 documentation.
Review the employee portion of Form I-9 for completeness, complete the employer portion promptly, and confirm work eligibility using E-Verify.
Respond to employee and manager questions about HR information and payroll concerns.
Enter payroll deductions, stipends, and special-pay information, including retention and relocation incentives, into the HRIS.
Run audits during payroll processing and work with payroll staff to resolve pay issues.
Review and process HR-related transactions in Workday, ensuring the accuracy of information entered through Employee and Manager Self-Service.
Answer basic HR and payroll questions and guide employees in using Employee Self-Service in Workday.
Perform the professional, clinical, or technical competencies of the assigned unit or department, as applicable.
Perform other duties as assigned.