HR Operations & Recruiting Coordinator

TEKsystems • Santa Monica, CA

7d • $28 - $34 • Remote

About The Position

The HR Operations & Recruiting Coordinator supports the full candidate and employee lifecycle in a fast-paced, high-growth environment. The role partners with Talent Acquisition, HR Business Partners, employees, and managers to coordinate recruiting operations, onboarding, HR support, and employee record management. The ideal candidate has experience across recruiting coordination, onboarding administration, and HR operations, hands-on Workday knowledge, and a commitment to providing excellent customer service.

This is an eight-month contract based out of Santa Monica, California, and is fully remote. The posted pay range is $28.00–$34.47 per hour. Compensation within the range depends on factors including qualifications, skills, relevant experience, job knowledge, geographic location, and internal equity. Subject to eligibility and applicable plan terms, benefits for this temporary role may include medical, dental, and vision coverage; critical illness, accident, and hospital coverage; a 401(k) retirement plan; life insurance; short- and long-term disability; a health spending account; transportation benefits; an employee assistance program; and time off or leave, such as PTO, vacation, or sick leave. The position is anticipated to close on October 22, 2026.

TEKsystems describes itself as an Allegis Group company and an equal opportunity employer. It states that it may use AI to support portions of its hiring process, with final decisions made by its hiring team.

Requirements

• Bachelor's degree.
• 3–4+ years of experience in HR operations, HR coordination, recruiting coordination, or Human Resources Shared Services.
• Experience supporting both recruiting operations and HR or onboarding processes.
• Hands-on Workday experience, including employee data entry, new-hire processing, employee changes, audits, and reporting.
• Experience coordinating interview scheduling, virtual interviews, candidate travel logistics, and background checks.
• Knowledge of onboarding processes, offer audits, and new-hire documentation.
• Experience maintaining employee records and personnel files.
• Strong understanding of HR policies, procedures, and employee support practices.
• Excellent customer service, written communication, and interpersonal skills.
• Ability to handle confidential information with discretion.
• Strong organizational skills and exceptional attention to detail.
• Proven ability to work in a fast-paced, high-volume environment.

Nice To Haves

• Experience in a gaming, entertainment, or technology company.
• Experience in a shared services, HR help desk, or people services environment.
• Demonstrated success driving process improvements and operational efficiencies.
• Experience creating HR documentation, FAQs, training materials, or knowledge-base content.

Responsibilities

• Coordinate end-to-end recruiting operations, including interview scheduling, virtual interviews, candidate travel arrangements, and background checks.
• Support onboarding, including new-hire documentation and paperwork, offer letter audits, and coordination with IT and Talent Acquisition on new-hire readiness.
• Serve as the first point of contact for employee and manager HR inquiries, providing guidance on HR policies, procedures, and self-service transactions.
• Maintain accurate, confidential, and compliant employee records and personnel files.
• Perform Workday HR data entry, audits, employee updates, and reporting.
• Create, update, and maintain HR resources, including policies, FAQs, process guides, and knowledge articles.
• Partner with HR Business Partners, recruiters, and Centers of Excellence on projects and process improvements.
• Escalate sensitive employee matters appropriately while maintaining strict confidentiality.
• Identify opportunities to improve employee and candidate experiences through operational excellence and continuous improvement.

Benefits

• Medical, dental, and vision coverage, subject to eligibility and plan terms.
• Critical illness, accident, and hospital coverage, subject to eligibility and plan terms.
• 401(k) retirement plan, with pre-tax and Roth post-tax contributions available.
• Voluntary life and AD&D insurance for the employee and dependents.
• Short- and long-term disability coverage.
• Health Spending Account (HSA).
• Transportation benefits.
• Employee Assistance Program.
• Time off or leave, including PTO, vacation, or sick leave, subject to eligibility and plan terms.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level