HR Operations Coordinator - Kelowna, BC

Westerkirk•Kelowna, BC

7d•CA$50,000 - CA$60,000•Onsite

About The Position

Vista Radio Ltd operates over 70 radio stations and digital news portals across three provinces and the Northwest Territories. We are looking for an organized, detail-oriented, and tech-savvy HR Operations Coordinator to join our Human Resources team in Kelowna, BC. This role serves as the operational backbone of our Human Resources department, supporting the full employee lifecycle while maintaining our HR systems, documentation, employee records, and administrative processes. We are looking for someone who enjoys working behind the scenes to create an exceptional employee experience while ensuring our HR operations are accurate, efficient, and compliant. This is a full-time, on-site position.

Requirements

Post-secondary education in Human Resources, Business Administration, or a related field
Minimum two (2) years of experience in an HR Administration, HR Operations, or HR Coordinator role
Experience administering an HRIS; Dayforce experience is considered a strong asset
Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, Teams, SharePoint, and OneDrive
Demonstrated experience managing electronic records and document management systems
Exceptional organizational skills with outstanding attention to detail
Excellent written and verbal communication skills
Ability to manage multiple priorities while maintaining accuracy and meeting deadlines
Ability to handle confidential information with professionalism and sound judgment
Strong initiative, accountability, problem-solving skills, and a continuous improvement mindset
Legally eligible to work in Canada

Nice To Haves

Dayforce experience

Responsibilities

Coordinate HR administrative processes throughout the employee lifecycle, including hires, promotions, transfers, compensation changes, leaves of absence, and terminations
Prepare employment agreements, offer letters, employment verification letters, change letters, and other employment-related documentation
Coordinate onboarding and offboarding activities, ensuring all required documentation is completed accurately and on time
Maintain HR administrative calendars, deadlines, and follow-up activities
Administer and maintain employee information within the HRIS, ensuring data accuracy and integrity
Process employee transactions in the HRIS, including organizational changes, reporting relationships, compensation updates, and personal information changes
Generate routine and ad hoc HR reports to support operational and business needs
Administer employee benefit and RRSP enrollments, changes, and terminations
Coordinate disability, leave of absence, and related administrative documentation
Respond to employee inquiries regarding benefits, HR policies, employment documentation, and HR processes
Maintain employee personnel files in accordance with legislative requirements and company standards
Create, update, and maintain HR policies, procedures, forms, templates, and departmental documentation
Maintain document organization and version control within SharePoint and other document management systems
Support internal and external reporting, audits, and compliance initiatives
Identify opportunities to improve HR processes, documentation, and workflows through technology and continuous improvement
Provide general administrative support to the Human Resources department and assist with departmental projects as assigned