HR Onboarding Specialist (Temporary)

Fairview Health Services•St. Paul, MN

7d•Onsite

About The Position

The Onboarding Specialist (temporary) manages the seamless integration of new hires into the organization by coordinating onboarding activities, ensuring compliance and fostering a welcoming environment for all new employees and non-employees. Specific duties include but are not limited to facilitating and monitoring the onboarding process from offer acceptance to start date. Critical-thinking skills are used while following standard work procedures ensuring deadlines and compliance standards are followed and new hire tasks are completed timely to ensure there are no delays. This position will be onsite Monday through Friday 8am-4:30pm at our Midway Corporate Campus in St. Paul, MN and is temporary in nature where it will go through the end of 2026.

Requirements

2 years Human Resources experience
A positive attitude with a passion for helping and meeting the needs of others
Excellent listening skills to quickly identify customer’s needs
Strong written and verbal communication skills. Must be articulate and professional in verbal and written communications (i.e. correct spelling and sentence structure)
Utilize appropriate resources to research possible solutions and quickly problem solve within standard service level agreement guidelines
Keyboard skills and ability to use PC applications such as MS Office including Word, Excel and Outlook is
Detail oriented with an ability to function well in stressful situation
Ability to handle a large volume of work with accuracy
Ability to multi-task when communicating with others regarding issues. while navigating multiple monitors and systems simultaneously.
Strong organizational skills
Advanced critical thinking skills
Ability to work on computer for long periods
Ability to follow Fairview policy, contracts, and human resources processes
Ability to exercise discretion while handling confidential information
Follows State, Federal, and other legal/compliance requirements

Nice To Haves

Lawson system experience preferred.
B.S./B.A. in Human Resources or related area
Experience in Human Resources, Recruitment and related systems
Healthcare experience

Responsibilities

Efficiently schedules new hire appointments by collaborating with candidates and utilizing decision-making skills to expedite start dates
Assigns and monitors onboarding tasks for new hires to ensure accuracy and compliance including processing sign-on bonus agreements, verifying primary source licensure, and ensuring data integrity through accurate use and documentation within the applicant tracking system
Manages new hire credentialing assignments, updates internal systems for credentialing and payer processes, and proactively monitors and communicates any start date impacts to ensure timeliness
Meets in-person with all new hires creating an exceptional experience and completes all required paperwork and enrollment in applicable training and orientations, ensuring confidentiality
Validates work eligibility requirements and ensures comprehensive documentation for federal regulation compliance
Utilizes various systems to enter and track completion of required compliance requirements (i.e. I-9, DHS, applicant tracking system, employee records, etc.)
Acts as the subject matter expert on the onboarding process and facilitates the connection of the new hire with appropriate content experts when necessary
Troubleshoots any concerns through the onboarding process and finds appropriate solutions
Partners with Employee Occupational Health Services (EOHS), the recruitment team and hiring leaders to ensure and communicate proper clearance for new hires
Navigates start date delay and offer rescissions during the hiring process, ensuring clarity and professionalism
Actively participates in creating and implementing process improvements
May assist with travel arrangements (travel, hotel and/or rental car needs), candidate reimbursements, expense management and purchasing card transaction reconciliation